Chief of Staff & Head of Operations

All Access Media TV; Louisiana (MO); On-site; USD 120,000 - 190,000; Full time

Job summary

All Access Media TV is seeking an experienced, highly organized operational leader to work directly with its Founder & CEO. This executive will oversee internal operations, people management, staffing, and administrative infrastructure across a growing portfolio of media production, live programming, and branded content projects.

The role combines senior judgment with hands-on responsibilities, including ensuring budgets, vendor contracts, HR processes, and operational systems run smoothly

Qualifications

• 8–15 years of experience in operations, business management, or executive leadership.
• Background in media production, broadcast, entertainment, or a creative agency preferred.
• Proven experience managing employees and independent contractors across multiple locations.
• Strong understanding of budgets, vendor contracts, HR processes, and operational systems.
• Highly discreet, resourceful, decisive, and comfortable working directly with a founder.

Responsibilities

• Human resources & staffing: Manage recruitment, onboarding, contractor agreements, renewals, performance reviews, staffing allocations, and personnel matters.
• Company operations: Oversee daily business operations across offices and production teams. Establish processes, manage vendors, and ensure deadlines and commitments are met.
• Executive support & logistics: Coordinate travel, accommodations, meetings, executive scheduling, and business logistics. Oversee administrative support rather than personally handling every booking.
• Financial & administrative oversight: Track contractor costs, operating budgets, invoices, expenses, and vendor payments in coordination with accounting.
• Production & client coordination.
• CEO's strategic priorities: Translate decisions into action, manage special projects, follow up with department leads, and provide concise operational updates.

Skills

Executive leadership

Operations management

Budgeting

Vendor management

HR processes

Staffing

Communication

Job description

8–15 years Chicago preferred, with travel to New York, Miami, LA and DC as needed.

All Access Media is seeking an experienced, highly organized operational leader to work directly with its Founder & CEO. This executive will oversee internal operations, people management, staffing, and administrative infrastructure across a growing portfolio of media production, live programming, and branded content projects. The ideal candidate combines the judgment of a senior executive with the willingness to handle hands‑on operational responsibilities.

Role Description

• 1. Human resources & staffingManage recruitment, onboarding, contractor agreements, renewals, performance reviews, staffing allocations, and personnel matters.
• 2. Company operationsOversee daily business operations across offices and production teams. Establish processes, manage vendors, and ensure deadlines and commitments are met.
• 3. Executive support & logisticsCoordinate travel, accommodations, meetings, executive scheduling, and business logistics. Oversee administrative support rather than personally handling every booking.
• 4. Financial & administrative oversightTrack contractor costs, operating budgets, invoices, expenses, and vendor payments in coordination with accounting.
• 5. Production & client coordination
• 6. CEO's strategic prioritiesTranslate your decisions into action, manage special projects, follow up with department leads, and provide concise operational updates.

Qualifications

• 8–15 years of experience in operations, business management, or executive leadership.
• Background in media production, broadcast, entertainment, or a creative agency preferred.
• Proven experience managing employees and independent contractors across multiple locations.
• Strong understanding of budgets, vendor contracts, HR processes, and operational systems.
• Highly discreet, resourceful, decisive, and comfortable working directly with a founder