HR Coordinator for Aerospace Engineering & Mechanics

Phase2 Technology; Austin (TX); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Tuition assistance

Health benefits

Paid vacation

Retirement plan

Professional development

Job summary

The University of Texas at Austin is hiring a Human Resources Coordinator for the Department of Aerospace Engineering and Engineering Mechanics. The role focuses on accurate processing of employee appointments, visa coordination, onboarding, timekeeping, and scholarship documentation.

You will liaise with the Dean's Office, Payroll, HR, and other university units to ensure compliance. Key responsibilities include processing appointments for visiting scholars and students, coordinating visas, and

Qualifications

• Bachelor's degree and two years of experience in human resources, business administration, public administration, or a related field.
• Foundational HR concepts and practices are understood.
• Ability to manage a high volume of work assignments in a fast-paced environment.
• Tact, diplomacy, discretion and sound judgment for confidential matters.
• Excellent written and verbal communication, interpersonal skills and professional demeanor.
• Attention to detail and follow-through.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint).
• Relevant education and experience may be substituted as appropriate.

Responsibilities

• Process HR Appointments - create and modify appointments for visiting scholars, post-doctoral fellows, graduate and undergraduate students, and research staff.
• Visa Coordination - coordinate visas for international employees and visiting scholars with Texas Global.
• New Employee Onboarding - manage onboarding, background checks, I-9, policies, and benefits enrollment deadlines.
• Process Employee Separations - handle out-processing and appointment terminations in Workday.
• Process Scholarship and Tuition Reduction documents for graduate students.
• Compliance - run monthly compliance reports and maintain personnel files.
• Timekeeping - manage timesheets, approve entries and process leave payouts.
• Administrative Support - assist the Director and recruitment activities; handle confidential matters.
• Perform other related functions as assigned.

Skills

Communication skills

Attention to detail

Discretion

Professional demeanor

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

The University of Texas at Austin is hiring a Human Resources Coordinator for the Department of Aerospace Engineering and Engineering Mechanics. The role focuses on accurate processing of employee appointments, visa coordination, onboarding, timekeeping, and scholarship documentation.

You will liaise with the Dean's Office, Payroll, HR, and other university units to ensure compliance. Key responsibilities include processing appointments for visiting scholars and students, coordinating visas, and