HR Coordinator and Office Manager

Enabled Intelligence, Inc; St. Louis (MO); On-site; USD 48,000 - 62,000; Full time

Job summary

Enabled Intelligence, Inc. is seeking a proactive HR Coordinator and Office Manager to maintain a secure, organized, and welcoming workplace in St. Louis.

You will coordinate onboarding, timekeeping, payroll support, benefits enrollment, and HR communications while collaborating with HR, IT, Security, and leadership. The role requires handling sensitive information with strict confidentiality and partnering with the HR Manager on complex matters and vendor relations.

Qualifications

• Maintain strict confidentiality of employee and HR information.
• Coordinate onboarding and timekeeping processes for employees.
• Assist with I-9 and E-Verify administration as directed.

Responsibilities

• Maintain a secure, organized, professional, and welcoming office environment.
• Coordinate daily office opening and closing procedures.
• Receive and check in guests, vendors, and visitors and assist with onboarding.
• Support new-hire onboarding for the St. Louis office and onboarding checklists.
• Assist with benefits enrollment and payroll information collection.
• Prepare routine HR letters, forms, and communications.

Skills

HR coordination

Office administration

Timekeeping

Payroll support

Recruiting support

Confidentiality

Tools

HRIS systems

Job description

Location: St. Louis, MO

Enabled Intelligence

Enabled Intelligence, Inc. provides extremely accurate precise and secure data labeling to help our government and commercial customers effectively deploy reliable and unbiased artificial intelligence technologies. We leverage the unique talents of veterans, people with different abilities, and subject matter experts to unlock the value of data to improve the delivery of public missions and government services, including in agriculture, economic development, education, national security, public health, and transportation

Enabled Intelligence also develops training and test data sets for clients, and overtime will develop AI models for clients

At EI we respect and celebrate individuals from all walks of life

• Our diverse backgrounds, cultures, experiences, and way of thinking make us stronger together and result in the best work products

We are extremely committed to an inclusive, integrated, and welcoming environment where everyone can thrive and grow.

HR Coordinator and Office Manager

The HR Coordinator and Office Manager is responsible for maintaining a secure, organized, professional, and welcoming office environment and coordinating office operations, including facility and vendor management, badge and access administration, security procedures and audits, office opening and closing procedures, supplies and equipment, visitor management, meetings, events, and general administrative support.

The position is expected to independently manage routine HR administrative matters and office operational needs within established company policies, procedures, and assigned authority. Employee relations matters, workplace investigations, leave and accommodation decisions, compensation matters, policy interpretations, disciplinary actions, terminations, and other complex, sensitive, or higher-risk HR matters must be promptly escalated to the Human Resources Manager. The role works closely with HR, Security, IT, leadership, managers, supervisors, building management, and other internal and external partners to support effective St. Louis office operations and employee needs.

Responsibilities

Human Resources Coordination

• Support new-hire onboarding for the St. Louis office, including welcome materials, first-day logistics, workspace readiness, routine document collection, orientation coordination, onboarding checklists, badge/fob coordination, and other onboarding activities in partnership with HR, IT, and Security.
• Serve as the local point of contact for routine HR questions and direct employees to approved policies, benefits resources, or the Human Resources Manager when appropriate.
• Assist with I-9 and E-Verify administration, document collection, and other onboarding compliance steps as directed by the Human Resources Manager.
• Maintain employee files, onboarding records, HR trackers, personnel documentation, and local HR records in accordance with company procedures.
• Support timekeeping and payroll administration by sending reminders, following up on missing or incomplete time entries, collecting routine payroll information, and escalating discrepancies.
• Assist with Benefits administration by distributing enrollment information, directing employees to benefit resources, collecting routine documentation, and completing administrative follow-up.
• Coordinate required employee trainings, track completion, send reminders, and maintain training records.
• Support recruiting administration as needed, including interview scheduling, candidate communications, interview materials, and on-site interview coordination. Prepare routine HR letters, forms, checklists, and employee communications using approved templates and under the direction of the Human Resources Manager.
• Support employee offboarding administration, including collecting company property, coordinating badge/fob deactivation, completing offboarding checklists, and routing required information to HR, IT, Security, Payroll, and other appropriate teams. Track local employee milestones, required documentation, deadlines, and follow-up items and provide updates to the Human Resources Manager.
• Maintain strict confidentiality of employee and HR information and promptly escalates sensitive, unusual, or complex HR matters to the Human Resources Manager or appropriate leadership.

Office Management and Administrative Support

• Maintain a secure, clean, organized, professional, and welcoming workplace for employees, visitors, and guests.
• Coordinate daily office opening and closing procedures.
• Receive and check in guests, vendors, and visitors and help ensure team members and gues