HR Coordinator

Jimmy Jazz; Woodstock (GA); On-site; USD 30,000 - 40,000; Full time

Job summary

Jimmy Jazz in Woodstock, GA is seeking an HR Coordinator to support the full employee lifecycle and provide essential HR administrative, operational, and customer-focused support. You will be the primary point of contact for HR inquiries in a fast-paced environment and partner with leadership on HR processes.

The role covers recruitment coordination, onboarding, payroll support, HRIS data maintenance, and safety program coordination, with a focus on accuracy, compliance, and a positive employee

Qualifications

• Bachelor’s degree in HR or a related field.
• 2–5 years of progressively responsible HR experience.
• Strong organizational and confidentiality skills.
• Experience with HRIS, payroll, and regulatory compliance.

Responsibilities

• Serve as a first point of contact for employees and managers’ HR inquiries.
• Support recruitment, preboarding, onboarding, and offboarding activities.
• Maintain job descriptions and ensure accuracy.
• Assist with payroll notes, data entry, and personnel actions across HR platforms.
• Maintain confidential electronic and paper personnel files.

Skills

Time management

Organizational skills

Confidential data handling

Attention to detail

Customer service

Education

Bachelor's degree in Human Resources or related field

Tools

HRIS systems

Payroll software

E-Verify

Job description

• Location 12453 HIGHWAY 92,Woodstock, GA, 30188-4247,United States
• Base Pay $25.34 / Hour
• Employee Type FT Non-Exempt

Description

The Human Resources Coordinator aids in and facilitates the human resources processes across the entire employee lifecycle for the organization. In this role, you will provide essential administrative, operational, and customer-focused support to the Human Resources function, ensuring consistent HR processes, regulatory compliance, and a positive employee experience. This position partners closely with leadership, operations, finance, vendors, and supervisors while serving as a primary point of contact for employees and managers’ HR inquiries. Work occurs in a fast-paced environment and requires a high level of time management, strong organizational skills, discretion with confidential data, and exceptional attention to detail, with the ability to multi-task across changing priorities is essential.

Job Responsibilities:

• Cu stomer Service & Employee Relations:
  • Servesas a first point of contact for employees and managers’ HR inquiries, answering questions, resolving routine issues with efficient problem-solving, providing day-to-day HR guidance with a service-oriented mindset, and supporting all internal and external HR requests (e.g., Open Records Requests).
  • Reco mmend and develop employee relations practices to foster a positive employer-employee relationship and elevate complex matters as needed.

Recruitment, Preboarding, Onboarding, & Offboarding

• Assis t the Senior HR Generalist in coordinating recruitment activities, including position postings, background checks, E-Verify, drug screens, applicant tracking, attending job fairs, and sending candidate response letters.

Maintain job descriptions (e.g., updating and checking for accuracy).

• Ass ist the Sr. HR Generalist in delivering an exceptional first-day experience, preparing welcome packets, completing pre-employment screening, and coordinating IT needs.
• Ass ist the Sr. HR Generalist with the separation of employee tasks and completion of exit surveys.

Timekeeping, Payroll, & HRIS Operations

• Revi ews departmental timesheets bi-weekly for completeness, accuracy, proper leave tracking, and FLSA compliance to reduce payroll errors.
• Cre ates training guides to assist departments with common timesheet errors.
• Ass i sts Senior HR Generalists with payroll notes and data entry and processing personnel action forms (PAFs), compensation changes, and transactional changes across multiple HR platforms.
• Employee Records & File Maintenance:
  • Maintains accurate, complete, and confidential electronic and paper personnel files across HRIS platforms.
  • Hand les document scanning, filing, and record retention in accordance with legal requirements, ensuring data integrity and timely updates.
• Performance Management & Compensation Support:
  • Assi sts with the merit program, maintaining databases, validating data, processing PAF change forms, and updating HRIS systems for merit payouts and pay scales on shared drives.
• Assi st s with the coordination of the Workers' Compensation and Safety programs by collecting incident forms, submitting claims to TPA, ensuring healthcare facilities have claim details, and entering data into the HRIS platform.
• Coo rdinates monthly Safety Committee meetings, prep work, and communications.
• Ma in tains Drug-Free Workplace documentation and certificates.
• Dis t ributes the annual Safety Day memo and Drugs Don't Work newsletter.
• Ma int ains up-to-date driver's license records, oversees the MVR database check for compliance, and oversees the CDL/DOT Clearinghouse database to ensure compliance.
• Re in forces City policies and procedures to ensure employee safety and implements needed updates to policies as needed to remain in compliance.
• Employee Engagement, Culture, & Training:
  • Coord inates employee engagement initiatives, recognition programs, wellness activities, and culture-building efforts (including service awards, birthdays, 1-year anniversaries, quarterly spotlights, new hire luncheons, and national professional day recognitions) by creating flyers, coordinating speakers, purchasing refreshments, setting up rooms, and ordering awards/plaques.
  • Coor dinates employee satisfaction surveys and delivers actionable insights.
  • Sch edules meetings, luncheons, training sessions, seminars, workshops, and conferences based on department needs.
  • Assi gns, monitors, and tracks compliance training and completion.
• Audi ting, Analytics, & Reporting:
  • Cond ucts periodic audits of payroll, benefits, personnel files, and HR processes, recommending corrective action and proposing policy updates.
  • Pre pares HR and office-related reports (headcount, attrition, engagement metrics, vendor costs, etc.), including the monthly HR department report for the Council Agenda.
  • Compl etes required annual or bi-annual State and Federal compliance reporting (e.g., EEO-4, DCA wage survey) and posts updated employment notices.
  • Compl etes salary surveys.
• Acc ounts Payable, Budgeting, & Office Support:
  • Aid s with reconciling departmental invoices, purchase orders, check requests, and HR credit card transactions in the platform to monitor expenses for budget planning.
  • Ord ers office supplies, employee swag, and amenities.
  • Act s as the department liaison for the City Intranet/HR page.
  • Assi sts in ongoing department budget management and administration.
  • Perf orms clerical functions including photocopying, scanning, mailing, and drafting correspondence.
• Tea m & Committee Support:
  • Serv es on various City committees as assigned.
  • Suppo rts the HR Team with administrative tasks and special projects.
• Manag es tasks assigned to consistently meet deadlines, handle rush projects, handle multiple priorities, and effectively function under time constraints.

Performs other related duties as assigned.

Requirements

Education and Experience:

Bachelor's degree in Human Resources, Public Administration, Business Administration, or a related field. Two (2) to five (5) years of progressively responsible experience