HR Coordinator

UWMIL University of Wisconsin Milwaukee; United States; On-site; USD 29,000 - 32,000; Full time

Job summary

University of Wisconsin–Milwaukee (UWM) seeks a detail‑oriented HR Coordinator to join our HR Shared Services team. You will work with HRBPs to support daily operations, ensure data accuracy, and handle onboarding and employee inquiries with high-quality service.

Responsibilities include contract administration in Workday, recruitment support, immigration matters, and offboarding assistance, all within a collaborative, mission‑driven environment.

Qualifications

• One year of administrative support in a business office.
• Proficiency with Microsoft Office (Teams, Word, Excel).
• Experience with data management and information systems.

Responsibilities

• Coordinate new, continuing, and revised contracts; assist with accuracy and compliance.
• Serve as primary onboarding contact and collect identity documents for entry.
• Enter personnel data (person, position, job, tenure, sabbatical, pay) into Workday.
• Generate reports on contract end dates, salary validation, and HR metrics.
• Process personnel actions (FTE changes, department updates, pay changes).
• Support recruitment activities: post jobs, update applicant statuses, maintain records.

Skills

Administrative experience

MS Office

Data management

Education

Bachelor's degree in HR or related field

Tools

Workday

Kronos

PeopleSoft

Applicant Tracking Systems

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title: HR Coordinator

Job Category: University Staff

Employment Type: Regular

Job Profile: HR Coordinator

School/College/Division Description Employees at UWM in the Department of Human Resources work in an innovative, collaborative, and casual-work environment with flexible work/life balance schedules.

If you are a motivated, results-oriented individual who wants to make a real difference with our team, community, and the campus, we encourage you to apply!

Job Description

The University of Wisconsin–Milwaukee (UWM) is seeking a detail‑oriented, service‑driven HR Coordinator to join our HR Shared Services team. This role is ideal for someone who enjoys working with data, supporting employees, and contributing to a collaborative and mission‑focused HR environment. As an HR Coordinator, you will work closely with HR Business Partners to support the daily operations of the Human Resources function. You will play a key role in ensuring data accuracy, supporting recruitment processes, and serving as a primary point of contact for onboarding and employee inquiries. This position requires strong attention to detail, excellent communication skills, and a commitment to providing high‑quality service to employees across campus.

Key Job Responsibilities

Contract Administration and Workday (45%)

• Support the HRBP in coordinating new, continuing, and revised contracts.
• Serve as the primary point of contact for pre‑employment and onboarding information for new employees, including collecting and validating identity documents and ensuring timely entry and credentialing (I‑9, E‑Verify, CBC).
• Review contracts for accuracy and compliance with UWM and UWS policies; assist with tracking contract end dates and coordinating extensions or required documentation.
• Introduce new employees to Employee Self‑Service (Workday) and required compliance modules as part of onboarding.
• Maintain responsibility for entering person, position, job, tenure, profile (e.g., degree and sabbatical), and additional pay data into Workday.
• Assist with generating and managing reports related to contract end dates, salary validation, audits, and other HR reporting needs.
• Process personnel action requests (e.g., FTE changes, department updates, compensation adjustments, classification changes).
• Monitor assigned reports and implement necessary corrections or updates (e.g., missing demographic information, error reports, position of trust status).

Employment Support (45%)

Collaborate with the HRBP, HR Specialist, and other offices on matters such as immigration status, salary changes, overloads, and other HR procedures.

Maintain personnel files in accordance with applicable guidelines.

Coordinate recruitment processes:

• - Create and maintain Workday job postings
• - Ensure compliance with Federal, UWS, and UWM retention guidelines for search materials
• - Troubleshoot issues and maintain recruitment documentation
• - Update and maintain applicant statuses in Workday
• - Provide recruitment support to the HRBP or HR as needed

Assist with employee offboarding and direct inquiries to appropriate parties when necessary.

Compliance & HR‑Related Support (10%)

• Run system reports based on operational needs and cyclical events (e.g., budget cycle reviews, payroll processes).
• Participate in special projects that support the strategic plan and objectives of the HR function at UWM.

Minimum Qualifications

• A minimum of one year of experience working in a business office or administrative support role
• Experience utilizing Microsoft Office products (e.g., Teams, Word, Excel)
• Experience working with data management, data administration, and/or information systems

Preferred Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experience by the date of hire
• Experience using human resources information systems (e.g., Kronos, PeopleSoft, Workday, applicant tracking systems)
• Demonstrated understanding of human resources principles and practices related to staffing, onboarding, and employee orientation
• Experience providing customer service, including responding to both routine and complex inquiries
• Demonstrated ability to work effectively and collaboratively with individuals and groups from diverse backgrounds and cultures
• Experience working within a public sector, higher education, or federal organization

Target Salary Range: $21.00–$23.00 per hour

Benefits and Total Rewards

As part of UWM’s commitment to supporting the success of our team members through positive experiences, employees are provided with Benefits to Benefit You and Your Life.

• UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans.
• Employees with a qualifying position also receive an extensive leave package including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays.
• Please visit this link to view summary benefits information. (Compensation figures are for example purposes only.)

UWM Benefits to Benefit You and Your Life

Employment Authorization In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply. The University of Wisconsin-Milwaukee (UWM) is Wisconsin’s second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of 187 top research universities recognized as “R1” by the Carnegie Classification of Institutions of Higher Education. At UWM, we are committed to creating positive employee experiences, so our team members are able to thrive and excel in their work.

Questions about this position should be directed to Tanner Neahous, HR Coordinator at [e-mail]

Reasonable Accommodations Pursuant to university policy, UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [e-mail] or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.