HR Coordinator

University-of-Wisconsin--milwaukee-2; Milwaukee (WI); On-site; USD 29,000 - 32,000; Full time

Job summary

The University of Wisconsin–Milwaukee (UWM) seeks a detail‑oriented HR Coordinator to join our HR Shared Services team. This role supports daily HR operations, data accuracy, onboarding, and employee inquiries, working closely with HR Business Partners to deliver high‑quality service across campus.

You will manage Workday data entry, contract administration, recruitment support, and reporting while ensuring compliance with UWM policies and federal guidelines.

Qualifications

• 1 year of experience in a business office or administrative support role.
• Experience with Microsoft Office (Teams, Word, Excel).
• Experience with data management or information systems.

Responsibilities

• Coordinate contracts in Workday and onboarding information for new hires.
• Enter and maintain data (person, position, job, tenure) in Workday.
• Manage recruitment processes: post jobs, track applicants, and keep recruitment docs.
• Run system reports for payroll, budget cycles, and HR metrics.
• Assist with employee offboarding and respond to inquiries.

Skills

Data management

Customer service

Onboarding

Microsoft Office

Education

Bachelor’s degree in Human Resources

Tools

Workday

Kronos

PeopleSoft

Applicant tracking systems

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.Position Title:HR CoordinatorJob Category:University StaffEmployment Type:RegularJob Profile:HR CoordinatorJob Duties:School/College/Division DescriptionEmployees at UWM in the Department of Human Resources work in an innovative, collaborative, and casual-work environment with flexible work/life balance schedules. If you are a motivated, results-oriented individual who wants to make a real difference with our team, community, and the campus, we encourage you to apply!Job DescriptionThe University of Wisconsin–Milwaukee (UWM) is seeking a detail‑oriented, service‑driven HR Coordinator to join our HR Shared Services team. This role is ideal for someone who enjoys working with data, supporting employees, and contributing to a collaborative and mission‑focused HR environment.As an HR Coordinator, you will work closely with HR Business Partners to support the daily operations of the Human Resources function. You will play a key role in ensuring data accuracy, supporting recruitment processes, and serving as a primary point of contact for onboarding and employee inquiries. This position requires strong attention to detail, excellent communication skills, and a commitment to providing high‑quality service to employees across campus.Key Job Responsibilities:Contract Administration and Workday (45%)Support the HRBP in coordinating new, continuing, and revised contracts.Serve as the primary point of contact for pre‑employment and onboarding information for new employees, including collecting and validating identity documents and ensuring timely entry and credentialing (I‑9, E‑Verify, CBC).Review contracts for accuracy and compliance with UWM and UWS policies; assist with tracking contract end dates and coordinating extensions or required documentation.Introduce new employees to Employee Self‑Service (Workday) and required compliance modules as part of onboarding.Maintain responsibility for entering person, position, job, tenure, profile (e.g., degree and sabbatical), and additional pay data into Workday.Assist with generating and managing reports related to contract end dates, salary validation, audits, and other HR reporting needs.Process personnel action requests (e.g., FTE changes, department updates, compensation adjustments, classification changes).Monitor assigned reports and implement necessary corrections or updates (e.g., missing demographic information, error reports, position of trust status).Employment Support (45%)Collaborate with the HRBP, HR Specialist, and other offices on matters such as immigration status, salary changes, overloads, and other HR procedures.Maintain personnel files in accordance with applicable guidelines.Coordinate recruitment processes:- Create and maintain Workday job postings- Ensure compliance with Federal, UWS, and UWM retention guidelines for search materials- Troubleshoot issues and maintain recruitment documentation- Update and maintain applicant statuses in Workday- Provide recruitment support to the HRBP or HR as neededAssist with employee offboarding and direct inquiries to appropriate parties when necessary.Compliance & HR ‑ Related Support (10%)Run system reports based on operational needs and cyclical events (e.g., budget cycle reviews, payroll processes).Participate in special projects that support the strategic plan and objectives of the HR function at UWM.Minimum QualificationsA minimum of one year of experience working in a business office or administrative support roleExperience utilizing Microsoft Office products (e.g., Teams, Word, Excel)Experience working with data management, data administration, and/or information systemsPreferred Qualifications:Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experience by the date of hireExperience using human resources information systems (e.g., Kronos, PeopleSoft, Workday, applicant tracking systems)Demonstrated understanding of human resources principles and practices related to staffing, onboarding, and employee orientationExperience providing customer service, including responding to both routine and complex inquiriesDemonstrated ability to work effectively and collaboratively with individuals and groups from diverse backgrounds and culturesExperience working within a public sector, higher education, or federal organizationTarget Salary Range:$21.00–$23.00 per hourFinal compensation will be based on the candidate’s knowledge, skills, and experience.Benefits and Total RewardsAs part of UWM’s commitment to supporting the success of our team members through positive experiences, employees are provided with Benefits to Benefit You and Your Life. UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans. Employees with a qualifying position also receive an extensive leave package including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays.Applications InstructionsInterested applicants are required to apply online and provide a cover letter and resume addressing your professional level work experience as it relates to all required and preferred qualifications.Note: Applicants must complete all required fields and attach all required documents prior to submitting the online application. Applications missing any of the required documents listed prior to the application deadline will be marked as incomplete and will not be considered.In instances where the Search and Screen Committee is unable to ascertain from the candidates' application materials whether they meet any of the qualifications, they may be evaluated as not meeting such qualifications. Additional documents submitted aside from a cover letter and resume will not be reviewed.Finalist candidates(s) will be asked to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.Apply electronically by the application deadline date of October 28, 2026 Questions about this position should be directed to Tanner Neahous, HR Coordinator at [e-mail] AccommodationsPursuant to university policy , UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [e-mail] or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.Confidentiality of Applicant MaterialsUWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.CBC and Reference Check PolicyEmployment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.Annual Security and Fire Safety Report (Clery Act)For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/ , or call UWM’s Dean of Students Office, Student Union 345 at [phone] for a paper copy.Employment AuthorizationIn compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.UW is an Equal Opportunity EmployerQualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.