HR Coordinator

Ultimate Staffing Services; Saint Paul (MN); On-site; USD 34,000 - 41,000; Full time

Job summary

Ultimate Staffing Services in Saint Paul, MN seeks an HR Coordinator to support recruiting, onboarding, employee relations, and HR operations. You will play a key role in delivering a positive employee experience while backing talent acquisition and day-to-day HR functions.

This position is ideal for someone with recruiting coordination or HR support experience who wants to grow a career in Human Resources. DOE pay applied to hourly rates.

Qualifications

• 1+ year of HR, recruiting coordination, talent acquisition support, or candidate sourcing; OR a Bachelor's degree in HR, Business, or related field.
• Recruiting, scheduling, onboarding experience preferred.
• Familiarity with ATS, HRIS systems, LinkedIn Recruiter, or Workday is a plus.

Responsibilities

• Post and maintain job openings across recruiting platforms.
• Source candidates using LinkedIn, Indeed, and other recruiting tools.
• Schedule interviews and coordinate calendars with hiring managers.
• Serve as the primary point of contact for candidate communications and interview logistics.
• Conduct candidate outreach and build talent pipelines for current and future openings.
• Support recruiters throughout the hiring process.

Skills

Organizational skills

Communication

Microsoft Office

Confidentiality

Teamwork

ATS/HRIS familiarity

Education

Bachelor's degree in HR or related field

Tools

LinkedIn Recruiter

Workday

ATS

Job description

Salary: USD25 - USD30 per hour

St. Paul, MN

Pay: $25.00-$30.00/hour DOE

Position Overview

We are seeking an organized and people-focused HR Coordinator to support recruiting, onboarding, employee relations, and HR operations. This role serves as a key member of the HR team, helping ensure a positive employee experience while supporting talent acquisition and day-to-day human resources functions.

This is an excellent opportunity for someone with recruiting coordination, talent acquisition support, or general HR experience who is looking to expand their career in Human Resources.

Key Responsibilities

• Post and maintain job openings across recruiting platforms
• Source candidates using LinkedIn, Indeed, and other recruiting tools
• Schedule interviews and coordinate calendars with hiring managers
• Serve as the primary point of contact for candidate communications and interview logistics
• Conduct candidate outreach and build talent pipelines for current and future openings
• Support recruiters throughout the hiring process

Onboarding & Employee Experience

• Coordinate new hire onboarding activities and paperwork
• Ensure a smooth and welcoming experience for new employees
• Support employee engagement programs, training initiatives, and company culture activities
• Assist with orientation and onboarding presentations

HR Administration

• Maintain employee personnel files and HRIS databases
• Assist with offer letters, employee documentation, and HR reporting
• Update and maintain employee records, recruiting data, and personnel information
• Ensure accuracy and confidentiality of HR records
• Support compliance and HR process improvement initiatives

Employee Support

• Serve as a first point of contact for employee HR-related questions
• Provide administrative support to the HR and Talent Acquisition teams
• Assist with special projects and general HR operations as needed

Qualifications

• 1+ years of experience in Human Resources, recruiting coordination, talent acquisition support, or candidate sourcing; OR a Bachelor's degree in Human Resources, Business, or a related field
• Recruiting, scheduling, or onboarding experience preferred
• Familiarity with ATS, HRIS systems, LinkedIn Recruiter, or Workday is a plus
• Strong organizational skills and ability to manage multiple priorities
• Excellent communication and interpersonal skills
• Strong attention to detail and ability to maintain confidentiality
• Proficiency with Microsoft Office Suite
• Positive, outgoing personality with a passion for creating a great employee and candidate experience

Schedule

• Monday-Friday | 8 to 5
• Full-time, 40 hours per week

Why Consider This Opportunity?

• Gain experience across both Human Resources and Talent Acquisition
• Expand your skills in recruiting, onboarding, and employee engagement
• Work in a collaborative, team-oriented environment
• Opportunity to build a long-term career in HR and Talent Acquisition
• Competitive pay and potential for career growth