HR Coordinator

Avolta AG; Phoenix, Northern (AZ, KY); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Avolta AG in Phoenix, AZ is seeking an HR Coordinator to assist with recruiting, onboarding, and maintaining employment records, while ensuring confidentiality and compliance.

You will interact with associates, coordinate interviews, administer background checks and pre-employment testing, and support HR specialists and managers in daily tasks.

This non-exempt role reports to the HR Manager and offers opportunities to contribute to a dynamic team in a growing company.

Qualifications

• Knowledge of word processing, spreadsheets, and database software.
• Ability to interact with the public and coworkers in a friendly, enthusiastic and outgoing manner.
• Ability to speak, read and comprehend instructions, short correspondence and policy documents.
• Basic keyboarding or other repetitive motions.

Responsibilities

• Interacts with associates to answer administrative questions about pay, policies and procedures.
• Compiles, files and safeguards confidential documents and records per policy.
• Provides admin support for recruiting, posting job openings, interviewing, and creating offer letters for hourly associates.
• Administers pre-employment screening such as drug testing, background checks, airport badgeing, and WOTC.
• Coordinates and assists with the new hire process and onboarding paperwork.
• Coordinates confidential HR investigations.
• Supports HR Specialists and HR Manager in solving HR problems and maintains confidentiality.
• Performs general administrative tasks including reports, employee files, HRMS updates, logs and forms, and maintains HR data.

Skills

Word processing

Spreadsheets

Databases

Tools

HRMS

Job description

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The HR Coordinator provides assistance with and facilitates HR support tasks and activities within the branch. The position assists with recruiting associates, administering hiring and on-boarding, preparing and maintaining employment records, and airport badging, if applicable. This position also maintains other human resources documentation, distributes human resources communications as appropriate, and performs all other responsibilities as directed by the business or as assigned by Management. This is a non-exempt position and typically reports to the HR Manager, depending on local requirements.

Essential Functions:

• Interacts with associates in a professional and pleasant manner to answer administrative questions related to pay, policies and procedures, and/or distribute work related documents, materials, and information.
• Compiles, files, and safeguards employment, benefit, pay change, informational and other confidential documents and records in accordance with company policy.
• Provides administrative support for recruiting activities and initiatives, including, but is not limited to posting job openings, attending career fairs, coordinating interviews, and generating offer letters for hourly associates. Administers pre-employment screening such as drug testing, background checks, airport badging, and WOTC.
• Coordinates and assists with the new hire process, including assisting and ensuring new hires properly complete on-boarding paperwork, submitting and processing paperwork with appropriate persons, creating new employee files, coordinating orientation, and supporting training efforts.
• Coordinates confidential HR investigations.
• Supports HR Specialists and HR Manager in solving HR problems. Maintains confidentiality.
• Performs general administrative functions including, but not limited to, generating reports, maintaining employee files, processing changes to employee records in HRMS systems and appropriate persons, completing logs and checklists, processing required forms and worksheets, and maintaining HR data, forms, and documents.
• Promotes positive associate and labor relations.

Minimum Qualifications, Knowledge, Skills, and Work Environment:

• Requires knowledge of word processing, spreadsheet and data base software
• Demonstrates the ability to interact with the public and coworkers in a friendly, enthusiastic and outgoing manner
• Requires the ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with customers
• Requires basic keyboarding or other repetitive motions