HR Coordinator

Interstate Moving | Relocation | Logistics; Springfield (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

Interstate Moving | Relocation | Logistics is seeking an HR Coordinator to support staffing, onboarding, and HR operations. The role serves as the primary contact for candidates and new hires, ensuring a smooth onboarding process and accurate data management across ADP and related HR systems.

The position involves coordinating interviews, preparing documentation, assisting with open enrollment, and generating periodic HR reports.

Qualifications

• Bachelor’s degree required; 1 year education can substitute 1 year of HR experience.
• 1–3 years HR experience or equivalent data entry and customer service.
• PHR or SHRM-CP Certification strongly preferred.

Responsibilities

• Assist with arranging interviews and coordinating interview logistics.
• Process pre-hire documentation including background checks and drug testing.
• Provide general recruiting support for job fairs and campus events.
• Prepare welcome emails, offer letters, and onboarding documents.
• Coordinate orientation and onboarding activities within budget.
• Process payroll changes and open enrollment preparation in ADP.

Skills

Communication skills

Detail oriented

Multitasking

Time management

Education

Bachelor’s degree

PHR Certification

SHRM-CP Certification

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

ADP

Job description

The Human Resources Coordinator, HRC provides functional services in support of the day-to-day operations of the Human Resources Department. This role is the primary contact for all candidates and new hires. The HRC exemplifies HR Standards for the organization. The HRC carries out duties and responsibilities in the following functional areas:

ESSENTIAL DUTIES AND RESPONSIBILITIES

Staffing & Recruiting Support Operations and Corporate Recruiter

• Support efforts of both Operations & Corporate recruiters. Assist with setting up interviews, collecting recap forms from managers, assisting candidates during interview process.
• Process pre-hire documentation, i.e. Background and drug test, and PI, aptitude test, and any required pre testing.
• General recruiting support, including job fairs, job postings, college summer hiring, campus events.

On-Boarding

• Prepare Welcome email, offer letters and send out on-boarding documents. Track check list, pre-fill documents and set-up orientation folders.
• Assist orientation meeting working with Generalist to ensure smooth, professional orientation days. Coordinate orientation breakfast and lunches, staying within budget, tracking receipts and bills with Acct Receivable.
• Collect all hew hire paperwork, checklist and review for completion. Process all new hires through e-verify program. Prepares employee ID badges and picture for company picture board.

HR & Benefits Administration

• ADP expertise, data entry of all new hires information into ADP WFN and e-time HRM system.
• Create new personnel file folders for all new hires using check list and audit sheet to ensure proper set-up and capture of all required documents.
• Data integrity - Processes employee updates in IMIS and ADP. Ensures all data is accurate and personnel files are complete.
• Processes New hire and qualifying event Benefits changes in ADP. Support Open enrollment prep, roll-out, meetings, training and enrollment changes.

Payroll Administration

• Assist in the preparation payroll changes report, and audit sheet due biweekly on Fridays.
• Records changes to employee’s and contractor data in ADP, IMIS including change of address, direct deposit changes, etc.

General

• Processes changes within deadlines. Upkeep of employee files ensuring compliance and accuracy and completeness of documents.
• Run monthly birthday & anniversary report and coordinate information with Receptionist and marketing.
• Assists with planning and Powerpoint presentations for monthly Staff Meetings.
• Prepares periodic reports as requested by Director, HR or Senior Management.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Minimum requirement in Microsoft Outlook, Word, Excel and PowerPoint of intermediate to advanced level. Minimum keyboarding skill of 45-50 wpm.
• Previous ADP payroll experience highly preferred, System experience required.
• Ability to communicate effectively, both verbally and written, multi-task, and prioritize as needed.
• Must be accurate and detail oriented.
• Strong knowledge and understanding of general HR and best practices through education or job experience. insurance regulations, plan designs, and third‑party record keeping/administration required.
• Working knowledge of COBRA, ERISA, FMLA, and related state and federal regulations required.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree required, Or equivalent experience can be substituted 1 year education for 1 year of experience in the HR field, Or any similar combination of education and experience.
• One (1) to three (3) years of HR exp., or equivalent data entry and customer service experience.
• Professional in Human Resources (PHR) Certification or SHRM-CP Certification strongly preferred.

LANGUAGE SKILLS

Ability to read, analyze, and interpret Company policies and procedures. Ability to write reports, business correspondence, and assist in writing procedures manuals. Ability to effectively present information and respond to questions from employees. Bi‑lingual a plus.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide. Calculates hourly rates of pay based on annual compensation.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The working conditions are those of a normal office environment with the absence of disagreeable elements. The noise level in the work environment is usually moderate.