HR Coordinator

HMSHost; Phoenix, Northern (AZ, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

HMSHost is seeking an HR Coordinator to assist with recruiting, onboarding, and maintaining employment records at the Phoenix location. The role supports HR communications, processes payroll-related inquiries, and helps manage confidential documentation in HRMS systems.

The position reports to the HR Manager where local requirements apply. The role is non-exempt and emphasizes professionalism, confidentiality, and strong customer service.

Qualifications

• Requires High school diploma or GED.
• Knowledge of word processing, spreadsheet and database software.
• Ability to interact with the public and coworkers in a friendly, enthusiastic and outgoing manner.
• Ability to read and comprehend instructions and policy documents.
• Basic keyboarding or other repetitive motions.

Responsibilities

• Interact with associates to answer questions about pay, policies, and documents.
• Compile, file, and safeguard confidential employment records per policy.
• Support recruiting activities: post openings, attend career fairs, coordinate interviews, and generate offer letters; administer pre-employment screening.
• Coordinate onboarding: paperwork, orientation, and training support.
• Coordinate confidential HR investigations.
• Assist HR Specialists and HR Manager while maintaining confidentiality.
• Generate reports and maintain HR data in HRMS systems; process forms and logs.
• Promote positive associate and labor relations.

Skills

Interpersonal skills

Communication

Customer service

Education

High school diploma or GED

Tools

HRMS systems

Microsoft Word

Microsoft Excel

Job description

HR Coordinator

200019

Summary:

The HR Coordinator provides assistance with and facilitates HR support tasks and activities within the branch. The position assists with recruiting associates, administering hiring and on-boarding, preparing and maintaining employment records, and airport badging, if applicable. This position also maintains other human resources documentation, distributes human resources communications as appropriate, and performs all other responsibilities as directed by the business or as assigned by Management. This is a non-exempt position and typically reports to the HR Manager, depending on local requirements.

Essential Functions:

• Interacts with associates in a professional and pleasant manner to answer administrative questions related to pay, policies and procedures, and/or distribute work related documents, materials, and information.
• Compiles, files, and safeguards employment, benefit, pay change, informational and other confidential documents and records in accordance with company policy.
• Provides administrative support for recruiting activities and initiatives, including, but is not limited to posting job openings, attending career fairs, coordinating interviews, and generating offer letters for hourly associates. Administers pre-employment screening such as drug testing, background checks, airport badging, and WOTC.
• Coordinates and assists with the new hire process, including assisting and ensuring new hires properly complete on-boarding paperwork, submitting and processing paperwork with appropriate persons, creating new employee files, coordinating orientation, and supporting training efforts.
• Coordinates confidential HR investigations.
• Supports HR Specialists and HR Manager in solving HR problems. Maintains confidentiality.
• Performs general administrative functions including, but not limited to, generating reports, maintaining employee files, processing changes to employee records in HRMS systems and appropriate persons, completing logs and checklists, processing required forms and worksheets, and maintaining HR data, forms, and documents.
• Promotes positive associate and labor relations.

Minimum Qualifications, Knowledge, Skills, and Work Environment:

• Requires High school diploma or general education development (GED) diploma
• Requires knowledge of word processing, spreadsheet and data base software
• Demonstrates the ability to interact with the public and coworkers in a friendly, enthusiastic and outgoing manner
• Requires the ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with customers
• Requires basic keyboarding or other repetitive motions

To learn more about HMSHost and additional career opportunities, visit https://www.hmshost.com/.

Equal Opportunity Employer (EOE)

Minority/Female/Disabled/Veteran (M/F/D/V)

Drug Free Workplace (DFW)

Source: HMSHost