HR Coordinator

Ultimate Staffing Services; Oakland (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Employer-funded retirement plan

Job summary

Ultimate Staffing Services is seeking a professional HR Coordinator for full-time, onsite work across two locations in Oakland and Hayward, CA. The role handles employee records, recruiting, onboarding, and training coordination while ensuring compliance with California employment laws and company policies.

The ideal candidate is bilingual (English/Spanish), organized, and capable of managing HR operations for a 200-employee organization; the position reports as the sole HR representative.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field.
• Minimum of 3 years of Human Resources experience preferred.
• Fluent in spoken and written English and Spanish (required).
• Strong knowledge of California employment laws and HR best practices.
• Excellent organizational, communication, problem-solving, and interpersonal skills.
• Ability to maintain strict confidentiality and manage multiple priorities.

Responsibilities

• Maintain confidential employee personnel files, HR records, and databases.
• Coordinate recruiting efforts, including job postings, resume screening, interview scheduling, reference checks, and hiring documentation.
• Manage all onboarding activities, including orientations, new hire paperwork, and required compliance documents.
• Serve as the primary HR contact for employee questions regarding policies, procedures, and employment matters.
• Coordinate employee scheduling, meetings, training sessions, and HR calendars.
• Design, organize, track, and administer employee training, safety programs, professional development initiatives, internal safety meetings, and California‑mandated safety trainings.
• Maintain employment documentation, acknowledgments, certifications, and compliance records.
• Assist with payroll-related documentation, workers' compensation matters, leaves of absence, and other HR administrative functions.
• Prepare HR reports and support management with employee relations and performance initiatives.
• Perform other HR and administrative duties as assigned.

Skills

Bilingual English/Spanish

Organizational skills

Communication

Interpersonal skills

Education

Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field

Job description

Salary: USD90000 - USD120000 per year

Position Summary

Our client is seeking a professional, organized, and bilingual (English/Spanish) Human Resources Coordinator to manage day-to-day HR operations. This role is responsible for employee records, recruiting, onboarding, scheduling, training coordination, employee relations, and ensuring compliance with California employment laws and company policies.

This position is fully onsite and supports operations across two locations in Oakland and Hayward, CA. The organization employs approximately 200 employees, and this individual will serve as the sole HR representative, overseeing all HR functions for the company.

• Maintain confidential employee personnel files, HR records, and databases.
• Coordinate recruiting efforts, including job postings, resume screening, interview scheduling, reference checks, and hiring documentation.
• Manage all onboarding activities, including orientations, new hire paperwork, and required compliance documents.
• Serve as the primary HR contact for employee questions regarding policies, procedures, and employment matters.
• Coordinate employee scheduling, meetings, training sessions, and HR calendars.
• Design, organize, track, and administer employee training, safety programs, professional development initiatives, internal safety meetings, and California‑mandated safety trainings.
• Maintain employment documentation, acknowledgments, certifications, and compliance records.
• Assist with payroll-related documentation, workers' compensation matters, leaves of absence, and other HR administrative functions.
• Prepare HR reports and support management with employee relations and performance initiatives.
• Perform other HR and administrative duties as assigned.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field.
• Minimum of 3 years of Human Resources experience preferred.
• Fluent in spoken and written English and Spanish (required).
• Strong knowledge of California employment laws and HR best practices.
• Excellent organizational, communication, problem‑solving, and interpersonal skills.
• Ability to maintain strict confidentiality and manage multiple priorities.

Preferred Certifications

• SHRM‑CP or SHRM‑SCP
• PHR or SPHR
• California HR compliance training or equivalent professional development
• $90,000 - $120,000 annually (DOE)
• Employer‑funded retirement plan

This is a fully onsite position supporting two operational yard locations in Oakland and Hayward, CA. The ideal candidate thrives in a hands‑on environment, enjoys working independently, and is comfortable serving as the primary HR resource for a workforce of approximately 200 employees.