HR Coordinator

Thomas Allen, Inc.; Minnesota; On-site; USD 30,307 - 34,440; Full time

Job summary

Thomas Allen, Inc. is seeking an HR Coordinator who will play a crucial role in our Human Resources Department. This position involves managing documentation, conducting background checks, and supporting onboarding processes. Key responsibilities also include ensuring compliance with laws and providing HR support to employees.

The ideal candidate will demonstrate independence, attention to detail, and effective communication. This role offers a pay range of $22.00/hr to $25.00/hr DOE.

Qualifications

• Experience in an HR support role or similar.
• Knowledge of employment laws and regulations.
• Proficiency in using HR software (preferably UKG).

Responsibilities

• Manage documentation and ensure legal compliance.
• Conduct background checks and assist in onboarding new hires.
• Provide HR support through various communication channels.

Skills

Attention to Detail

Clear Communication

Time Management

Independence

Positive Collaboration

Job description

Description

The HR Coordinator is a key player in the Human Resources Department, overseeing crucial functions for operational success. Responsibilities include managing documentation, conducting background checks, ensuring statutory compliance, and leading HR support initiatives. This role is instrumental in fostering efficient onboarding, maintaining legal standards, and aiding across various HR tasks.

Pay range is $22.00/hr -$25.00/hr DOE.

Position responsibilities with or without reasonable accommodations:

HR Support:

• Provide dedicated and consistent support to employees through the HR email inbox, over the phone assistance, and in-person inquiries, addressing questions and requests promptly.
• Welcome new hires and conduct new hire orientation on behalf of the HR Department.
• Process Employee Status Changes, Exit Forms and conduct Exit Interview

UKG System Management:

• Serve as a dedicated point of contact for general UKG inquiries, assisting employees and resolving issues effectively.

Forms and Policies:

• Update Policies and Forms: Regularly update and maintain a comprehensive database of up-to-date forms and policies for employee use.
• Create, organize, and maintain electronic forms, implementing naming conventions, file type, and structures for efficient document retrieval.

Onboarding:

• Support the recruiting process by posting open positions in the applicant tracking system (UKG), coordinating candidate communications, and conducting initial phone screens.
• Perform all necessary onboarding duties in collaboration with the Recruiter.
• Process I-9 information upon receipt, aiding new hires and ensuring a seamless onboarding experience while maintaining strict confidentiality and compliance with immigration laws.

Verification and Compliance:

• Ensure compliance with county, state, and federal regulations by distributing required employment and sexual exploitation documents to previous employers.
• Conduct monthly Motor Vehicle Record (MVR) checks for employees to uphold safety and compliance standards.
• Handle verification of employment requests from external agencies promptly and accurately.

Workplace Safety and Insurance:

• Run Auto Insurance Reports: Generate and analyze auto insurance reports to ensure compliance with company policies. Send required notifications requesting updated information. Provide regular updates on auto insurance compliance to the HR Manager.
• Facilitate and process orders for approved ergonomic equipment. Maintain records of requests and ensure timely delivery.
• Process Employee Status Changes, Exit Forms and Exit Interviews

Performance Management:

• Distribute lists of upcoming performance reviews to management teams every two months.

General Work Habits

• Independence: Demonstrates the ability to work autonomously, taking initiative and ownership of tasks.
• Attention to Detail: Pays meticulous attention to detail and follows up on any necessary actions to ensure accuracy.
• Positive Collaboration: Engages in constructive interactions with colleagues, fostering a spirit of teamwork and cooperation.
• Time Management: Efficiently manages time, consistently meeting deadlines and prioritizing tasks effectively.
• Clear Communication: Communicates professionally and effectively, both verbally and in writing, maintaining a high standard of clarity and professionalism.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.