HR Coordinator

MTM, Inc.; Lake Saint Louis (MO); On-site; USD 26,000 - 40,000; Full time

Benefits offered by this job

Health & Life Insurance

Dental & Vision

401(k) match

Paid Time Off

Maternity/Paternity Leave

Casual Dress

Tuition Reimbursement

Discount Program

Leadership Mentoring

Job summary

MTM, Inc. is hiring an HR Coordinator to audit and oversee employment compliance functions and coach Leaders as needed. You will review HR documentation, process unemployment claims, and support annual compliance areas for MTM Transit.

The role involves tracking compliance training, conducting annual reporting, and coordinating with Leadership to maintain essential HR records and processes. Strong communication and confidentiality are essential in a fast-paced environment.

Qualifications

• High School Diploma or GED.
• 1 year HR or equivalent experience.
• Experience creating and delivering training material.
• Intermediate level of proficiency with Microsoft Office applications (Word, Excel, Outlook and PowerPoint).

Responsibilities

• Responsible for processing unemployment claims and appeals.
• Send out exit surveys.
• Track and follow up with employees who are not compliant with annual Compliance courses.
• Conduct the annual Minnesota compliance reporting.
• Review and approve job changes, legal name changes, add Union to Worker tasks.
• Audit HRIS handbook acknowledgements and follow-up with employees who have not acknowledged.
• Monitor HR fax folder in Outlook daily.
• Partner with Leadership to maintain shared drive documents.
• Track and submit annual background checks and MVR’s for MTM Transit.
• Partner with HBRP’s to handle Employee Relations tickets in Workday Help.
• Add IPTO for employees as requested by Leadership and Workforce.
• Oversee transfer of employee files upon separation and sending unemployment notices.
• Provide backup support for LOA team and other LOA tasks as assigned.
• Provide HRBP’s monthly 60-day review list for newly hired and promoted managers.
• Other duties as assigned.

Skills

Leadership coaching

Initiative

Team player

Professionalism

Customer service

Attention to detail

Communication

Confidentiality

Coaching managers

Action-oriented

Education

Bachelor’s degree or equivalent experience

PHR/SHRM certification

Tools

MS Word

MS Excel

Outlook

PowerPoint

Job description

What will your job look like?

The HR Coordinator is responsible for providing audit and oversight of various employment compliance functions. This includes but is not limited to reviewing job changes and approving metric-based disciplines, annual compliance course completion, handbook acknowledgements, annual reviews for MTM Transit, and other duties as assigned. The HR Coordinator will also review human resource documentation and coach Leaders as needed.

What you’ll do:

• Responsible for processing unemployment claims and appeals
• Send out exit surveys
• Track and follow up with employees who are not compliant with their annual Compliance courses
• Conduct the annual Minnesota compliance reporting
• Review and approve job changes, legal name changes, add Union to Worker tasks
• Audit HRIS handbook acknowledgements and follow-up with employees who have not acknowledged
• Monitor HR fax folder in Outlook daily
• Partner with Leadership to maintain shared drive documents
• Track and submit annual background checks and MVR’s for MTM Transit
• Partner with HBRP’s to handle Employee Relations tickets in Workday Help
• Add IPTO for employees as requested by Leadership and Workforce
• Oversee the transfer of employee files upon separation, as well as sending State mandated unemployment notices
• Provide backup support for LOA team by assisting with employees returning from a leave of absence and other LOA tasks as assigned
• Provide HRBP’s monthly with 60-day review list for newly hired and promoted managers
• Other duties as assigned

What you’ll need:

_ Experience, Education & Certifications: _

• High School Diploma or G.E.D
• 1 year HR or equivalent experience
• Experience creating and delivering training material
• Intermediate level of proficiency or above with Microsoft Office applications, including Word, Excel, Outlook and PowerPoint

_ Skills: _

• Demonstrated leadership skills to coach others
• High level of Initiative
• Must be a team player who thrives in a collaborative work environment
• Must demonstrate a high level of professionalism and customer service
• Must demonstrate an ongoing positive attitude and demeanor
• Act as a brand ambassador for the company
• Exemplary organizational and time management skills
• Must demonstrate sound judgment and decision-making skills
• Must have strong attention to detail and follow through
• Excellent communication skills
• Ability to adapt in a fast-paced environment and continuously take action
• Ability to maintain a high level of confidentiality
• Ability to provide coaching and guidance to managers, and that includes having difficult conversations when necessary to keep processes compliant and effective

Even better if you have…

• Bachelor’s degree or an equivalent amount of relevant experience, preferred
• PHR/SHRM certification, preferred

What’s in it for you:

• Health and Life Insurance Plans
• Dental and Vision Plans
• 401(k) with a company match
• Paid Time Off and Holiday Pay
• Maternity/Paternity Leave
• Casual Dress Environment
• Tuition Reimbursement
• MTM Perks Discount Program
• Leadership Mentoring Opportunities

At MTM, we believe that taking care of our employees-and the people they love is the foundation of a healthy, thriving organization. That’s why we’re proud to offer a comprehensive, people-first benefits program designed to support every stage of your wellness journey.

Salary Min: $19.23/HR

Salary Max: $ 28.84/HR

This information reflects the base salary pay range for this job based on current national market data. Ranges may vary based on the job’s location. We offer competitive pay that varies based on individual skills, experience, and other relevant factors. We encourage you to apply to positions that you are interested in and for which you believe you are qualified. To learn more, you are welcome to discuss this with us as you move through the selection process.

_ Equal Opportunity Employer: MTM is an equal opportunity employer. MTM considers qualified candidates with a criminal history in a manner consistent with the requirements of applicable local, State, and Federal law. If you are in need of accommodations, please contact MTM’s People & Culture. _

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