HR Coordinator

Glovis; Irvine (CA); On-site; USD 52,000 - 56,000; Full time

Job summary

GLOVIS America is seeking an HR Coordinator to handle HR payables and administrative support. The role involves processing invoices, maintaining vendor relationships, and supporting payroll tasks. Ideal candidates will possess strong communication skills and proficiency in MS Office, particularly Excel, with an Associate's degree required.

Benefits

Medical Insurance

Vision Insurance

Flexible Spending Accounts (FSA)

Life and Disability Insurance

Paid Vacation and Holidays

Pet Insurance

401(k) with Generous Matching

Tuition Reimbursement

Qualifications

• 2 - 5 Years of Direct Experience Preferred.
• HR Experience (Payroll, HRIS, and Benefits) Preferred.
• 1 - 2 Years of Direct Experience Required.

Responsibilities

• Process staffing agencies and benefits invoices through internal systems.
• Generate reports and conduct data analysis using HR systems.
• Support payroll processing by validating time cards and ensuring accuracy.

Skills

MS Office Suite Proficiency

Advanced Excel Knowledge

Strong communication skills

Interpersonal skills

Team player

Flexibility and adaptability

Experience with HCM

Payroll knowledge

Benefits knowledge

Education

Associate's Degree

Bachelor's Degree

Job description

Glovis America - 18191 Von Karman Ave, Irvine, California, United States of America

Job Description

Posted Friday, June 6, 2025 at 10:00 AM

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The HR Coordinator is responsible for the end-to-end processing of recurring HR payables, including invoices for temp staffing, consultants, benefits, and subscriptions. The role also provides administrative HR support with payroll, benefits, and HR system tasks.

Responsibilities

• Processing and Verifying Invoicing:
  • Process staffing agencies and benefits invoices through GLOVIS internal systems
  • Reconcile invoices with Dayforce records and audit for accuracy
  • Respond to HR billing inquiries and support Finance with payment reviews
    • Research and answer HR billing questions
  • Maintain vendor relationships and follow up to resolve billing issues
  • Review contracts to prioritize payments and ensure compliance
  • Collaborate with benefit providers/brokers for the invoice related matter
• Providing General HR Administrative Support:
  • Generate reports and conduct data analysis using the data stored in HR systems
  • Maintaining HR system by conducting regular data audits in the HR system
  • Act as a liaison between HR, external vendors, and key stakeholders to support reporting needs
  • Review, verify, and process benefits related supporting documentation for auto and wellness allowances
• Provide backup support by answering general payroll, HRIS, and benefits inquiries, as needed
• Support HR projects and initiatives
• Support payroll processing by validating time cards, inputting pay data, and ensuring accuracy in hours, deductions, and benefit contributions.

Compensation Range

$52,000-$56,000 per year (Subject to Compensation Study Upon Candidate Selection)

Benefits of Working at Hyundai GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, Holidays, and Sick leave
• Pet Insurance
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

*Benefits may vary by location. All benefits pursuant to Company policy

Skills

• MS Office Suite Proficiency. Advanced Excel Knowledge will be an advantage required
• Ability to effectively prioritize tasks and work efficiently in a fast-paced environment required
• Strong communication and interpersonal skills required
• Good team player required
• Flexibility and adaptability required
• Experience with HCM preferred
• Payroll knowledge preferred
• Benefits knowledge preferred

Education & Experience

• Associate's Degree Required
  • Bachelor's Degree Preferred
• 1 - 2 Years of Direct Experience Required
  • 2 - 5 Years of Direct Experience Preferred
• HR Experience (Payroll, HRIS, and Benefits) Preferred

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Lift up to 20lbs
• Carry up to 20lbs
• Stand/walk

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position is located in the Irvine, CA office
• Communication with employees and field partners will be primarily conducted via phone and email

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.

Job Family Office

Pay Type Hourly

Education Level Associate Degree

Travel Required No

Hiring Min Rate 52,000 USD

Hiring Max Rate 56,000 USD

Glovis America - 18191 Von Karman Ave, Irvine, California, United States of America