HR Compliance Specialist

Global 1st Flagship; Irvine (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

Global - a 1st Flagship Company in Irvine, CA is seeking an experienced HR Compliance Specialist to join our Corporate HR team. You will monitor employment requirements, analyze HR data, prepare regulatory reports, and translate legal and policy requirements into compliant workflows.

Reporting to the Sr. HR Manager, you will partner with HR leadership to identify compliance gaps, implement improvements, and track corrective actions across the organization while handling confidential information

Qualifications

• Bachelor's degree in HR, Business Admin, Legal Studies, or related field.
• 3–5 years of progressive HR experience focusing on compliance, employment law, or HR auditing.
• Knowledge of FLSA, FMLA, ADA, Title VII, and Form I-9 verification.
• Understanding of California employment practices.
• Proficiency with HRIS platforms (ADP/Workday/UKG) and Excel for data analysis and reporting.
• Strong attention to detail and discretion with confidential information.

Responsibilities

• Conduct HR compliance audits of personnel files, I-9, payroll, and benefits records to identify discrepancies and evaluate compliance.
• Track findings, corrective actions, and follow up with responsible teams.
• Research changes to federal, state, and local employment laws and summarize their impact for HR leadership.
• Draft, update, and implement employee handbooks, HR SOPs, forms, and compliance workflows.
• Prepare regulatory reports (EEO-1, VETS-4212) and coordinate with Safety on OSHA records.
• Analyze HR data using HRIS reports and Excel to identify trends and summarize for leadership.
• Coordinate compliance training (anti-harassment, data privacy, safety) and track completion.
• Assist with investigations and agency inquiries and maintain confidential records across locations.

Skills

HR compliance

Employment law

Data analysis

Regulatory research

I-9 expertise

Calif employment law

Excel proficiency

Discretion with data

Attention to detail

Regulatory research

Education

Bachelor's degree in HR / related field

Tools

ADP

Workday

UKG

Job description

Here at Global - a 1st Flagship Company, a woman-owned small business, we believe in Commitment, Integrity, Growth, Accountability, Respect, and Safety. As a trusted Department of the Navy Prime Contractor since 1964, we provide Marine Support Services and Emergency Management solutions supporting critical operations across the United States.

We are looking for an experienced HR Compliance Specialist to join our Corporate HR team in Irvine, California. Reporting to the Sr. HR Manager, this individual contributor will monitor employment requirements, analyze HR data, prepare regulatory reports, and help translate legal and policy requirements into consistent workflows. You will partner with HR leadership and other departments to identify compliance gaps, recommend improvements, and track corrective actions. This opportunity is well suited to an HR professional who enjoys working with data, reviewing details, researching requirements, and building processes that support employees and the organization.

What You'll Be Doing

• Conduct HR compliance audits: Review personnel files, Form I-9 documentation, payroll records, and benefits administration records to identify discrepancies and evaluate compliance with applicable requirements and company policies.

• Track findings and improvements: Document audit results, recommend corrective actions, and follow up with responsible teams to ensure issues are addressed.

• Monitor employment requirements: Research changes to federal, state, and local employment laws and summarize their potential impact for HR leadership.

• Support policies and procedures: Help draft, update, and implement employee handbooks, HR standard operating procedures, forms, and compliance workflows.

• Prepare regulatory reporting: Compile, validate, and prepare required reports, including EEO-1 and VETS-4212 filings, and coordinate with Safety on applicable OSHA records and reporting.

• Analyze HR data: Use HRIS reports and Excel to identify trends, reconcile information, track compliance metrics, and prepare clear summaries for leadership.

• Coordinate compliance training: Administer and track required training, including anti-harassment, data privacy, and safety programs, maintaining accurate completion records.

• Assist with investigations and agency inquiries: Gather records, organize documentation, and conduct research under the direction of HR leadership.

• Maintain confidential records: Protect sensitive employee information and support consistent documentation, record retention, and readiness for audits across company locations.

What You'll Need to Succeed

Minimum Qualifications

• Bachelor's degree in Human Resources, Business Administration, Legal Studies, or a related field.

• 3-5 years of progressive Human Resources experience, with a dedicated focus on HR compliance, employment law, or HR auditing.

• Working knowledge of core employment requirements, including FLSA, FMLA, ADA, Title VII, and Form I-9 verification.

• Understanding of applicable federal, state, and local employment requirements, including California employment practices.

• Advanced proficiency with HRIS platforms such as ADP, Workday, or UKG, and Microsoft Excel for data analysis and reporting.

• Strong attention to detail and the ability to identify inconsistencies in records, data, and policy language.

• Ability to research regulatory requirements and communicate findings clearly.

• Strong organizational skills, sound judgment, and discretion when handling confidential information.

Preferred Qualifications

• PHR, SHRM-CP, Certified Compliance & Ethics Professional (CCEP), or a related professional certification.

• Experience supporting employment compliance across multiple states or geographic regions.

• Experience preparing EEO-1, VETS-4212, or other employer compliance reports.

Global, a 1st Flagship Company is an E-Verify and is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, gender expression, age, status as a protected veteran, or status as a qualified individual with disability.

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