Data Entry Specialist

Global 1st Flagship; Philadelphia (Philadelphia County); On-site; USD 36,000 - 46,000; Full time

Benefits offered by this job

Comprehensive Medical Insurance

Dental Insurance

Vision Insurance

11 Paid Holidays Per Year

17 Days PTO/Sick Time Per Year

Matching 401K (50% Match up to 8%)

Employer Paid Life Insurance

Tuition Reimbursement

Employee Assistance Plan (EAP)

Pet Insurance

Job summary

Global- a 1st Flagship Company in Philadelphia, PA, is seeking a Data Entry Specialist to provide critical HR administrative support. The role involves handling confidential documents, maintaining employee records, and performing clerical tasks with Microsoft Office tools.

You will assist with onboarding, benefits, and HR processes while ensuring policy compliance and accurate data entry. The ideal candidate has strong confidentiality, fast typing (45 wpm), Excel proficiency, and at least a year

Qualifications

• Confidentially a must.
• Ability to sight type.
• Type 45 words per minute with minimal errors; must be proficient with Excel.
• High School Diploma or equivalent.
• One year related experience in a similar position or relevant education.

Responsibilities

• Confidential document management.
• Employee records management.
• Technical proficiency using Teams, Word, PowerPoint, Excel.
• Recruitment support and onboarding documentation.
• Benefits administration and open enrollment support.
• Compliance with HR policies and legal regulations.
• Respond to employee inquiries and coordinate communications.
• Administrative tasks and calendar management.

Skills

Typing 45 wpm

Excel proficiency

Confidentiality

Education

High School Diploma or equivalent

1 year related experience

Tools

Microsoft Office

Job description

Here at Global- a 1st Flagship Company (www.globalfirstflagship.com), a woman-owned small business, we believe in Individual Accountability, Growth, Integrity, and Respect. We are a leader in Marine Support Services and Emergency Management. Serving as the Department of Navy's trusted Prime Contractor since 1964, we embark on a thrilling mission, managing, operating, and maintaining the U.S. Navy Inactive Ship fleet across diverse locations, including Norfolk, Philadelphia, Bremerton, California, and Hawaii. The journey begins here, and we invite you to set sail with us and make a real impact in our dynamic and innovative work environment!

Buckle up for an adrenaline-fueled journey on military vessels such as destroyers, aircraft carriers, and an array of other awe-inspiring Navy vessels! Your golden opportunity for an exhilarating career is knocking - are you ready to answer the call?

Buckle up for an adrenaline-fueled journey on military vessels such as destroyers, aircraft carriers, and an array of other awe-inspiring Navy vessels! Your golden opportunity for an exhilarating career is knocking - are you ready to answer the call? The journey begins here - with Global- a 1st Flagship Company, where we are currently looking for a Data Entry Specialistto join our team.

Location: Philadelphia, PA

What You'll Be Doing:

The Administrative Assistant provides clerical and administrative support to the HR Administrator and Department Managers. This role includes handling confidential documents, assisting with HR processes, maintaining employee records, and ensuring compliance with company policies.

• Confidential Document Management - Maintain and securely file personnel and other confidential documents.
• Employee Records Management - Organize and update employee records in accordance with company policies and legal requirements.
• Technical Proficiency - Utilize Teams, Microsoft Word, Office, PowerPoint, and Excel to complete administrative tasks efficiently.
• Recruitment Support - Prepare interview materials, employee identification documents, and other necessary paperwork.
• Onboarding & Promotions - Assist with onboarding new hires and processing promotions by preparing new hire packets, offer letters, promotion letters, and making copies of necessary identification documents.
• Benefits Administration - Support the open enrollment process, ensuring all employees receive enrollment forms and benefit materials. Answer employee inquiries regarding benefits plans.
• Compliance Support - Ensure adherence to HR policies, company procedures, and legal regulations.
• Communication - Respond to employee inquiries and relay information between employees and management.
• Administrative Tasks - File documents, manage calendars, coordinate meetings, and assist with general office operations.
• All other administrative tasks assigned within scope of position.

What You'll Need to Succeed:

Requirements:

Minimum:

• Confidentially a must.
• Ability to sight type.
• Should be able to type 45 words per minute with minimal errors; must be proficient with excel
• High School Diploma or equivalent
• One (1) year related experience in a similar position or relevant education

Preferred:

At least two (2) years' experience in secretarial work and a thorough knowledge of styles of correspondence and office practices to include an operating knowledge of personal computers, computer terminals and word processing programs.

General Information:

In order to perform the essential job functions of this position, the candidate must be able to compose/write descriptive reports and transcribe reports and correspondence. Establish and maintain positive working relationships with all employees and the customer.

Confidentiality Requirement:

The employee must maintain strict confidentiality of all sensitive and proprietary information. They are expected to handle confidential data with discretion and ensure it is not disclosed to unauthorized individuals.

Must have a level of attention to detailed work.

Knowledge Required:

Operate office equipment such as fax machines, copiers and phone systems and use computers for spreadsheets, word processing, database management and other applications (Microsoft Office) and internet search engines.

Benefit Highlights Include:

• Comprehensive Medical (Blue Shield PPO), Dental, and Vision Insurance
• 11 Paid Holidays Per Year
• 17 Days PTO/Sick Time Per Year
• Matching 401K (50% Match up to 8%)
• Employer Paid Life Insurance
• Tuition Reimbursement
• Employee Assistance Plan (EAP)
• Pet Insurance

Global- a 1st Flagship Company is an E-Verify and is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, gender expression, age, status as a protected veteran, or status as a qualified individual with disability.

As a federal contractor all employment offers are contingent on passing a pre-employment background check and drug screen.