Compliance Specialist

Omega Foundation Services, Inc.; Lafayette (LA); On-site; USD 55,000 - 75,000; Full time

Job summary

Omega Foundation Services, Inc. is seeking a Compliance Specialist to ensure HR policies, practices, and recordkeeping meet federal, state, and local laws in Lafayette, LA.

You will monitor regulatory changes, conduct audits, support investigations, and advise managers on policy interpretation while maintaining confidentiality and building trust across the organization.

Qualifications

• Degree in Human Resources, Business Administration, or related field preferred.
• 2+ years of professional experience in HR compliance or related field.
• Proficiency in Microsoft Office Suite and HRIS systems; workplace investigations preferred.

Responsibilities

• Monitors federal, state, and local employment law changes and assesses impact on policies.
• Conducts audits of HR records, personnel files, and processes for compliance.
• Maintains and updates the employee handbook and HR policies to reflect laws.
• Serves as a contact for employee relations, policy interpretation, and concerns.
• Supports and leads investigations into harassment, discrimination, and policy violations.
• Assists managers with performance management and disciplinary documentation.
• Coordinates compliance training, including harassment prevention, and tracks completion.
• Manages reporting requirements like EEO-1, OSHA logs, and affirmative action docs.
• Responds to unemployment claims and government inquiries with legal counsel as needed.
• Maintains I-9 compliance and related recordkeeping and audits.
• Partners with HR leadership to identify and mitigate compliance risks.
• Prepares compliance and employee relations reports and metrics.
• Performs other related duties as assigned.

Skills

Employment law knowledge

Investigation procedures

HRIS systems

Confidentiality and judgment

Education

Degree in HR or related field

Tools

HRIS systems

Microsoft Office Suite

Job description

The Compliance Specialist is responsible for ensuring the organization's HR policies, practices, and recordkeeping comply

with applicable federal, state, and local employment laws and regulations. This role monitors regulatory changes, conducts

audits, and supports investigations, while also serving as a resource for employee relations matters, providing guidance to

employees and managers on policy interpretation and workplace concerns.

ESSENTIAL DUTIES & RESPONSIBILITIES

1. Monitors and interprets federal, state, and local employment law changes, and assesses their impact on company

policies and practices.

2. Conducts regular audits of HR records, personnel files, and processes to ensure compliance with legal and

regulatory requirements.

3. Maintains and updates the employee handbook and HR policies to reflect current laws and best practices.

4. Serves as a point of contact for employees and managers on employee relations matters, providing guidance on

policy interpretation and workplace concerns.

5. Supports and, where appropriate, leads investigations into employee complaints, including harassment,

discrimination, and policy violations.

6. Assists managers with performance management and disciplinary documentation to ensure consistency and

compliance.

7. Coordinates required compliance training, including harassment prevention, and tracks completion.

8. Manages compliance-related reporting requirements, such as EEO-1, OSHA logs, and affirmative action

documentation.

9. Tracks and responds to unemployment claims, agency charges, and government inquiries in partnership with legal

counsel as needed.

10. Maintains I-9 compliance and oversees related recordkeeping and audit processes.

11. Partners with HR leadership to identify and mitigate compliance risks across the employee lifecycle.

12. Prepares compliance and employee relations reports and metrics to support HR decision-making.

13. Performs other related duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES

Knowledge of:

• Employment law and regulatory requirements, including EEO, ADA, FMLA, and applicable state and local statutes.
• Investigation procedures and best practices for handling employee complaints and workplace concerns.
• HR recordkeeping requirements and HRIS systems.

Skill in:

• Conducting objective, thorough workplace investigations and documenting findings.
• Building trust and rapport with employees at all levels of the organization.
• Identifying compliance gaps and recommending practical, risk-appropriate solutions.

Ability to:

• Interpret and apply complex employment laws and internal policies consistently and fairly.
• Maintain strict confidentiality and exercise sound judgment when handling sensitive matters.
• Communicate effectively and diplomatically, in both written and verbal formats, with employees and management.

MINIMUM JOB REQUIREMENTS

Degree in Human Resources, Business Administration, or related field preferred.

2+ years of professional experience in HR compliance, employee relations, or related field required.

Proficiency in Microsoft Office Suite and HRIS systems required; experience conducting workplace investigations preferred.

Equal Opportunity Employer, including disabled and veterans.