HR & CFO Administrative Specialist

Arkansas Museum of Fine Arts; Little Rock (AR); On-site; USD 42,000 - 55,000; Full time

Job summary

Arkansas Museum of Fine Arts is seeking an Administrative Assistant to support the Human Resources Department and the CFO/Business Finance office. The role focuses on back-of-house document processing, data entry, onboarding, payroll, and benefits administration.

The ideal candidate has an Associate degree or higher, 3+ years in similar roles, HR/recruiting support experience, and strong communication. This salaried, day-shift position requires confidentiality and detail-oriented work in a

Qualifications

• Associate degree or higher preferred.
• Minimum 3 years in a similar support position; Prior HR and/or recruiting assistance preferred.
• Familiarity with HR processes and practices is advantageous.
• Prior experience with Paycom preferred.
• Excellent interpersonal and communication skills
• Intermediate skills in Microsoft Business Premium Suite (Outlook, Teams, Word, Excel, PowerPoint)
• Ability to learn and apply new applications quickly.
• Ability to maintain discretion and confidentiality when handling sensitive information.
• Detail-oriented with high level of accuracy.

Responsibilities

• Arrive on time and ready to work, as scheduled.
• Maintain an accurate record of time worked using web-based time and attendance system.
• Work occasional mandatory overtime, as necessary.
• Work in a professional and cooperative manner with AMFA associates and employees.
• Maintain a professional, neat appearance.
• Assist with other duties as assigned.
• Assist with recruitment processes including applicant tracking, coordinating interviews, and maintaining records.
• Process employee new hire and separation paperwork.
• Prepare HR documents such as employment contracts and offer letters.
• Assist with onboarding by coordinating with IT/security/facilities.
• Ensure completion and records of required staff training.
• Administer and maintain employee personnel and benefits files.
• Enroll new employees in benefits and reconcile benefits invoices.
• Provide guidance on HRIS/payroll systems and benefits.
• Help develop HR content on AMFA intranet.
• Periodically process payroll and serve as primary back up.
• Maintain discretion and confidentiality of sensitive information.
• Support team building and training activities.
• Assist in organizing employee-related events.
• Provide administrative support to the CFO and business finance department.
• Process invoices and organize meetings and events.
• Manage business records and digitize filing.
• Draft and proofread emails, memos, and reports.
• Coordinate travel arrangements when required.

Skills

Interpersonal skills

Confidentiality

Detail oriented

Adaptability

Learning new applications

Education

Associate degree or higher preferred

Tools

Paycom

Microsoft 365 Suite

Job description

Arkansas Museum of Fine Arts is seeking an Administrative Assistant to support the Human Resources Department and the CFO/Business Finance office. The role focuses on back-of-house document processing, data entry, onboarding, payroll, and benefits administration.

The ideal candidate has an Associate degree or higher, 3+ years in similar roles, HR/recruiting support experience, and strong communication. This salaried, day-shift position requires confidentiality and detail-oriented work in a