HR Business Associate

BBSS Beyond Blue; Lexington (KY); On-site; USD 50,000 - 70,000; Full time

Job summary

Beyond Blue Corporation within the University of Kentucky Athletics Department seeks an Administrative Payroll and HR Support role to manage payroll processing, time entry, and HRIS updates. You will coordinate payroll actions, assist in hiring processes for students and temporary staff, and ensure accurate compensation in line with university policies.

This position emphasizes compliance with NCAA, CSC, SEC rules and university guidelines.

Qualifications

• Bachelor's Degree required.
• 2+ years of experience in human resources, payroll administration, or related fields.
• Experience with SAP, Workday, UKG or similar systems preferred.
• Experience processing payroll transactions and HRIS usage.

Responsibilities

• Monitors time for employees in dual UKG and SAP systems.
• Processes payroll actions to ensure timely payment.
• Prepares bi-weekly payroll reminders and time-entry notices.
• Oversees payroll issues and reconciles discrepancies.
• Assists in hiring processes for student and temporary employees.

Skills

Payroll processing

Time entry monitoring

HRIS systems

SAP

UKG

Workday

Education

Bachelor's Degree

Tools

SAP

Workday

UKG

Job description

Job Summary

Responsible for providing administrative payroll and human resources support for the Athletics Department, for processing payroll activities, monitoring employee time entry and approvals, coordinating payroll actions, supporting hiring processes for student and temporary employees and ensuring accurate and timely compensation for Athletics personnel. Serves as a resource for payroll procedures, timekeeping practices, and employment transactions while providing support for operational and compliance requirements. All University of Kentucky Athletics Department employees are required to conduct themselves in accordance with the rules, regulations, and policies of the National Collegiate Athletic Association (NCAA), the College Sports Commission (CSC), the Southeast Conference (SEC), the University, and any other applicable regulatory body.

Essential Functions

• Monitors time for employees in a dual system role using UKG and SAP systems.
• Monitors and enters time for Stat Crew members, Events and Hospitality Staff, Hourly Staff, and Students in both the UKG system and SAP system to ensure Workers are paid correctly and in a timely manner.
• Prepares and sends out bi-weekly notifications to all staff with time-entry and payroll reminders.
• Processes all payroll actions for UK athletics to ensure all policies and procedures are followed, and employees are paid correctly and in a timely manner.
• Proactively monitors time approval screens in SAP as well as timecards in UKG during payroll, reminding managers to approve time, research and reconcile payroll discrepancies prior to the approval process.
• Oversees and resolves all payroll issues from employees and students regarding payroll policies, payroll time, and payroll procedures.
• Completes PARs for student new hires, rehires, pay adjustments, additional assignments and end of assignment actions.
• Manages hiring, pay adjustments, separations for temporary employees in Workday.
• Creates separation actions in a timely manner in both systems to ensure up-to-date and accurate employee records.
• Assists in completing I-9's for new staff and temporary hires in Workday.
• Assists business office with payroll sorting at the end of each pay period to assist with monthly budget reconciliation.
• Assist business office with entering employee taxable information before payroll deadlines.
• Provides daily administrative support to Student-Athlete Services staff, including academic counselors, tutors, and program leadership, and serves as a primary point of contact for facility operations and visitor engagement.
• Coordinates front-facing operations within the CATS facility, managing high-volume interactions with student-athletes, staff, recruits, families, and visitors while ensuring a professional and organized environment.
• Supports operational needs including monitoring office supplies, coordinating room reservations, and assisting with maintenance and functionality of office equipment and systems.
• Assists with student-athlete support processes, including scholarship check distribution, tracking attendance and fines related to tutor sessions, and preparing student organizational materials.
• Provides support for tutor and mentor programs, including assisting with scheduling, reporting, and backup coordination in the absence of program leadership.
• Coordinates ordering, distribution, and tracking of required course materials for student-athletes and tutors, including managing purchases, maintaining records, and supporting compliance-related documentation.
• Processes tutor and mentor payroll documentation, including reviewing submitted hours, identifying discrepancies, and ensuring accurate and timely payroll support.
• Supports student-athlete programming and events, including coordination of workshops, recognition programs, and departmental initiatives, and assists with research and reporting on academic or program related topics.
• Performs other duties as assigned.

Education Requirement

Bachelor's Degree required.

Experience Requirement

2 years of experience in human resources, payroll administration, business operations, accounting, finance, personnel administration, or a related field. Experience processing payroll transactions and utilizing HRIS, payroll, or timekeeping systems preferred. Experience with SAP, Workday, UKG, or similar enterprise systems preferred. An equivalent combination of education and experience may be considered. All experience must be paid and in the same related field. Part-time and PRN experience will be prorated based on hours worked per week. Volunteer work and internships for academic credit are not counted.

Certifications & Licensures

Professional certification in Human Resources, Payroll Administration, or a related field preferred.

Working Conditions

A. Lifting, pushing, and/or pulling objects up to 50lbs: 1. Never
B. Lifting, pushing, and/or pulling objects over 50lbs: 1. Never
C. Standing or walking with objects up to 10lbs: 3. Intermittent (10% - 50% of the time)
D. Standing or walking with objects up to 25lbs: 1. Never
E. Sitting at computer workstation for extended periods: 4. Regular (>50% of the time)
F. Risk of back injury from moving, lifting or positioning patients, equipment, or materials: 4. Regular (>50% of the time)
G. Repetitive motion: 4. Regular (>50% of the time)
H. Working at heights above 4 feet: 1. Never
I . Working in confined spaces: 1. Never
J. Risk of injuries from use of equipment on the job: 1. NeverK. Job-related travel: 1. NeverL. Loud noises: 1. NeverM. Temperature extremes: 1. NeverN. Hazardous chemicals and fumes including waste: 1. NeverO. Radiation: 1. NeverP. Burns: 1. NeverQ. Cuts/Punctures: 1. NeverR. Bloodborne/airborne pathogens: 1. NeverS. Recombinant DNA or viral vectors: 1. NeverT. Combative/violent people: 1. NeverU. Animal handling (including carcasses): 1. NeverV. Please specify other(s) and amount of exposure (ie. Occasional, Intermittent or Regular): None

Physical Demands

This position requires regular sitting at a computer workstation for extended periods of time and performing tasks with regular repetitive motions such as typing, data entry, payroll processing, and reviewing electronic records. Responsibilities also include intermittent standing or walking while carrying objects weighing up to 10 pounds. The position requires extensive use of payroll, human resources, and financial systems to support payroll processing, employment transactions, reporting, and record maintenance.

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen. Purpose-driven work is behind every aspect of our mission to advance Kentucky – from its economy to its health and from its culture to its levels of educational attainment. We're looking for talented, dedicated individuals to help us support this vital mission and make a difference in the lives of Kentuckians and beyond. Join us as we build a future grounded in service, collaboration and excellence, one where your talents help move our Commonwealth forward.

Beyond Blue Corporation

Beyond Blue Corporation, an affiliated entity of the University of Kentucky, is a strategic vehicle to support the university's growth. Beyond Blue is a nonprofit company that allows the university to abide by all public entity rules and laws while allowing leaders to have some separation and distinctiveness to focus on one core business. The UK Board of Trustees appoints the Beyond Blue Board of Directors and the directors of any of its subsidiary companies.