Payroll Settlement Coordinator

BBSS Beyond Blue; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

Beyond Blue Corporation is seeking a Payroll Settlement Coordinator to manage third-party payroll, on-cycle and on-demand runs, and related vendor payments.

The role requires processing payroll deduction data, ensuring accuracy, and supporting audits and reporting. You will collaborate with HR, Payroll, Accounts Payable and management to resolve issues and improve processes for compliance and efficiency.

Qualifications

• Minimum 5 years of experience in finance, accounting, healthcare, or related field.
• Experience with third-party payroll and garnishments is preferred.
• Proven ability to process payroll data accurately and compliantly.

Responsibilities

• Maintain and process all third party payroll and garnishments in compliance with policies.
• Assist with government payments such as taxes, unemployment, and child support.
• Compile, process, and audit payroll data including deductions and direct deposits.
• Prepare payroll vendor reports and perform routine, ad hoc, and compliance reporting.
• Update policies related to garnishments and third party payments; troubleshoot issues.
• Collaborate with HR, staffing, vendors, and management to ensure payroll accuracy.
• Recommend and implement process improvements to enhance timekeeping and payroll accuracy.

Skills

Payroll processing

Garnishments

Vendor reconciliation

Payroll compliance

Financial reporting

Education

High school diploma or equivalent

Job description

Beyond Blue Job Posting Title: Payroll Settlement Coordinator Requisition Number: R-000004535 Department Name: Shared Services Work Location: Pavilion Grade Level: 4 Type of Position: Regular Position Time Status: Full time Equivalency Link https://hr.uky.edu/employment/working-uk/equivalencies Shift: Day (United States of America) Job Description:

Job Summary Responsible for settling expense, third party payroll, and on cycle and on demand payroll runs, maintaining accurate vendor payment records, and ensuring timely, accurate payment for all deduction recipients. Independently processes payroll deduction data, ensures compliance, provides guidance, and supports process improvements. Collaborates with HR, Payroll, Accounts Payable, and management to resolve vendor issues, support financial reporting and audit activities, and ensures compliance with organizational policies in day-to-day operations.

Essential Functions

• Maintain and process all third party payroll, garnishment systems in compliance with organizational policies and standards.
• Assist with generating government payments like taxes, unemployment, and child support.
• Compile, process, and audit payroll data, including quick charge, deductions, garnishments, levies, direct deposits, and manual corrections; settling all runs promptly and accurately.
• Prepare and payroll vendor reports, including routine, ad hoc, and compliance reporting
• Update, maintain, and communicate policies and guidelines related to garnishments, quick charge, and third party payments as necessary
• Serve as a resource to system users; independently troubleshoot and resolve payroll deduction and vendor reconciliation and escalating highly complex matters.
• Ensure compliance with payroll laws, regulations, and organizational policies.
• Collaborate with HR, staffing, vendors, and management teams to ensure payroll accuracy and resolve issues.
• Recommend and implement process improvements to enhance timekeeping and payroll accuracy, compliance, and efficiency.
• Performs other duties as assigned.

Education Requirement

High school diploma or equivalent experience

Experience Requirement

5 years of experience in finance, accounting, healthcare, clinical setting, or a relevant area. An equivalent combination of education and experience may be considered. All experience must be paid and in the same related field. Part-time and PRN experience will be prorated based on hours worked per week. Volunteer work and internships for academic credit are not counted.

Certifications & Licensures

N/A

Working Conditions

• A. Lifting, pushing, and/or pulling objects up to 50lbs: 2. Occasional (< 10% of the time)
• B. Lifting, pushing, and/or pulling objects over 50lbs: 1. Never
• C. Standing or walking with objects up to 10lbs: 3. Intermittent (10% - 50% of the time)
• D. Standing or walking with objects up to 25lbs: 2. Occasional (< 10% of the time)
• E. Sitting at computer workstation for extended periods: 4. Regular (> 50% of the time)
• F. Risk of back injury from moving, lifting or positioning patients, equipment, or materials: 1. Never
• G. Repetitive motion: 4. Regular (> 50% of the time)
• H. Working at heights above 4 feet: 1. Never
• I. Working in confined spaces: 1. Never
• J. Risk of injuries from use of equipment on the job: 1. Never
• K. Job-related travel: 2. Occasional (< 10% of the time)
• L. Loud noises: 1. Never
• M. Temperature extremes: 1. Never
• N. Hazardous chemicals and fumes including waste: 1. Never
• O. Radiation: 1. Never
• P. Burns: 1. Never
• Q. Cuts/Punctures: 1. Never
• R. Bloodborne/airborne pathogens: 1. Never
• S. Recombinant DNA or viral vectors: 1. Never
• T. Combative/violent people: 1. Never
• U. Animal handling (including carcasses): 1. Never
• V. Please specify other(s) and amount of exposure (i.e. Occasional, Intermittent or Regular): N/A

Physical Demands

This position requires regular sitting at a computer workstation for extended periods of time; performing tasks with repetitive motions (such as typing); intermittent standing or walking with objects weighing up to 10 pounds; occasional standing or walking with objects up to 25 pounds; and occasional lifting, pushing, and/or pulling objects weighing up to 50 pounds.

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Purpose-driven work is behind every aspect of our mission to advance Kentucky – from its economy to its health and from its culture to its levels of educational attainment. We're looking for talented, dedicated individuals to help us support this vital mission and make a difference in the lives of Kentuckians and beyond. Join us as we build a future grounded in service, collaboration and excellence, one where your talents help move our Commonwealth forward.

Beyond Blue Corporation, an affiliated entity of the University of Kentucky, is a strategic vehicle to support the university's growth. Beyond Blue is a nonprofit company that allows the university to abide by all public entity rules and laws while allowing leaders to have some separation and distinctiveness to focus on one core business. The UK Board of Trustees appoints the Beyond Blue Board of Directors and the directors of any of its subsidiary companies.