Payroll and Workforce Management Coordinator

BBSS Beyond Blue; Pavilion (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Beyond Blue is seeking a Payroll and Workforce Management Coordinator to handle payroll processing, maintain timekeeping accuracy, and ensure timely compensation for staff. The role operates under the Supervisor, Payroll and Workforce Management within Pavilion, Florida.

You will independently process payroll, ensure regulatory compliance, collaborate with HR and management, and support audits and reporting while identifying process improvements.

Qualifications

• High school diploma or equivalent required.
• 2–3 years of experience in finance, accounting, healthcare, clinical setting, or related field.

Responsibilities

• Maintain and update timekeeping and payroll systems in compliance with policies.
• Monitor on-call and per diem staff time and reconcile hours for accuracy.
• Compile, process, and audit payroll data including garnishments and deductions.
• Prepare payroll reports (W-2 distribution, tax returns) and year-end documentation.
• Troubleshoot payroll/timekeeping issues and ensure compliance with laws and policies.
• Support onboarding payroll data for new hires and changes.
• Suggest process improvements to enhance accuracy and efficiency.

Skills

Payroll processing

Timekeeping

Data reconciliation

Audit support

Collaboration with HR

Education

High school diploma or equivalent

Job description

Beyond Blue Job Posting Title: Payroll and Workforce Management Coordinator

Requisition Number: R-000004046

Department Name: Supervisor, Payroll and Workforce Management

Work Location: Pavilion Grade Level: 4 Type of Position: Regular Position Time Status: Full time Equivalency Link https://hr.uky.edu/employment/working-uk/equivalencies Shift: Day (United States of America)

Job Summary

Responsible for processing payroll, maintaining accurate timekeeping and payroll records, and ensuring timely, accurate compensation for employees. Independently processes payroll and workforce data, ensures compliance, provides guidance, and supports process improvements. Collaborates with HR, Payroll, and management to resolve issues, supports financial reporting and audit activities, and ensures compliance with organizational policies in day-to-day operations.

Essential Functions

• Maintain and update timekeeping and payroll systems in compliance with organizational policies and standards.
• Monitor and flag employee time, attendance, and incentive eligibility (including on-call and per diem staff); reconcile schedules and payroll hours to ensure accuracy and timely processing.
• Compile, process, and audit payroll data, including worked hours, deductions, garnishments, levies, direct deposits, and manual corrections; produce bi-weekly payroll promptly and accurately.
• Prepare and maintain payroll and timekeeping reports, including routine, ad hoc, and year-end documentation (e.g., W-2 distribution, federal/state/local tax returns).
• Develop, maintain, and communicate policies and guidelines related to scheduling, timekeeping, and payroll.
• Serve as a resource to system users; independently troubleshoot and resolve payroll and timekeeping issues, escalating only highly complex matters.
• Ensure compliance with payroll laws, regulations, and organizational policies.
• Collaborate with HR, staffing, and management teams to ensure payroll accuracy and resolve issues.
• Maintain payroll system updates for employee data, pay codes, deductions, and tax calculations; assist with onboarding payroll data for new hires and process changes for existing employees.
• Recommend and implement process improvements to enhance timekeeping and payroll accuracy, compliance, and efficiency.
• Performs other duties as assigned.

Education Requirement

High school diploma or equivalent experience

Experience Requirement

2-3 years of experience in finance, accounting, healthcare, clinical setting, or a relevant area An equivalent combination of education and experience may be considered. All experience must be paid and in the same related field. Part‑time and PRN experience will be prorated based on hours worked per week. Volunteer work and internships for academic credit are not counted.

Certifications & Licensures

N/A

Working Conditions

• A. Lifting, pushing, and/or pulling objects up to 50lbs: 2.
• B. Lifting, pushing, and/or pulling objects over 50lbs: 1.
• C. Standing or walking with objects up to 10lbs: 3. Intermittent (10% - 50% of the time)
• D. Standing or walking with objects up to 25lbs: 2. Occasional (< 10% of the time)
• E. Sitting at computer workstation for extended periods: 4. Regular (> 50% of the time)
• F. Risk of back injury from moving, lifting or positioning patients, equipment, or materials: 1. Never
• G. Repetitive motion: 4. Regular (> 50% of the time)
• H. Working at heights above 4 feet: 1. Never
• I. Working in confined spaces: 1. Never
• J. Risk of injuries from use of equipment on the job: 1. Never
• K. Job-related travel: 2. Occasional (< 10% of the time)
• L. Loud noises: 1. Never
• M. Temperature extremes: 1. Never
• N. Hazardous chemicals and fumes including waste: 1. Never
• O. Radiation: 1. Never
• P. Burns: 1. Never
• Q. Cuts/Punctures: 1. Never
• R. Bloodborne/airborne pathogens: 1. Never
• S. Recombinant DNA or viral vectors: 1. Never
• T. Combative/violent people: 1. Never
• U. Animal handling (including carcasses): 1. Never
• V. Please specify other(s) and amount of exposure (i.e. Occasional, Intermittent or Regular): N/A

Physical Demands

This position requires regular sitting at a computer workstation for extended periods of time; performing tasks with repetitive motions (such as typing); intermittent standing or walking with objects weighing up to 10 pounds; occasional standing or walking with objects up to 25 pounds; and occasional lifting, pushing, and/or pulling objects weighing up to 50 pounds.

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen. Purpose-driven work is behind every aspect of our mission to advance Kentucky – from its economy to its health and from its culture to its levels of educational attainment. We're looking for talented, dedicated individuals to help us support this vital mission and make a difference in the lives of Kentuckians and beyond. Join us as we build a future grounded in service, collaboration and excellence, one where your talents help move our Commonwealth forward. Beyond Blue Corporation, an affiliated entity of the University of Kentucky, is a strategic vehicle to support the university's growth. Beyond Blue is a nonprofit company that allows the university to abide by all public entity rules and laws while allowing leaders to have some separation and distinctiveness to focus on one core business. The UK Board of Trustees appoints the Beyond Blue Board of Directors and the directors of any of its subsidiary companies.