HR Benefits Coordinator

AppleOne Employment Services; Carlsbad (CA); On-site; USD 60,000 - 65,000; Full time

Job summary

AppleOne Employment Services is seeking an HR Coordinator in Solana Beach, CA. This role supports benefits administration, recruiting coordination, HRIS data entry, and employee records, with expatriate coordination and cross‑functional collaboration.

You’ll work closely with the HR Manager in a collaborative team, gaining exposure to benefits, payroll-adjacent processes, and compliance records in a manufacturing environment.

Qualifications

• Supports benefits administration, open enrollment, and records management.
• Coordinates recruiting activities: postings, screening, scheduling, and candidate comms.
• Maintains HRIS data in ADP Workforce Now and supports HR communications via SharePoint.
• Assists expatriate coordination, including tax, immigration and real estate communication.
• Maintains confidential employee information with professionalism and discretion.

Responsibilities

• Support open enrollment and ongoing benefits administration with the HR Manager.
• Assist recruiting coordination: postings, resume screening, interview scheduling.
• Maintain personnel and medical files with accuracy and compliance.
• Enter HRIS data in ADP Workforce Now; ensure data is current.
• Manage HR announcements via SharePoint and related communications.
• Coordinate expatriate matters with external partners and internal leadership.

Skills

Benefits administration

Recruiting coordination

HRIS data entry

Employee records

Confidentiality & discretion

Attention to detail

Communication & collaboration

Education

Bachelor’s degree

Tools

ADP Workforce Now

SharePoint

Job description

A growing manufacturing organization in Solana Beach, CA is seeking an HR Coordinator for a direct hire opportunity. This role is ideal for an HR professional who enjoys a well-rounded position supporting benefits administration, recruiting coordination, HRIS data entry, employee records, and expatriate employee support.

The HR Coordinator will work closely with the HR Manager and be part of a collaborative, supportive HR team environment. This is a strong opportunity for someone who values stability, teamwork, exposure to multiple areas of Human Resources, and the ability to contribute to employee experience across the organization. The role offers visibility into benefits, payroll‑adjacent HR processes, employee communications, compliance‑related records, and international HR coordination.

Key Responsibilities

• Support open enrollment and ongoing employee benefits administration in partnership with the HR Manager.
• Assist with recruiting coordination, including job postings, resume screening, interview scheduling, and candidate communication.
• Maintain employee personnel files and employee medical files with accuracy, confidentiality, and compliance awareness.
• Perform HRIS data entry in ADP Workforce Now and help ensure employee data is current and accurate.
• Manage HR announcements and updates through SharePoint postings and maintenance.
• Assist with expatriate employee matters, including coordination with external partners, immigration counsel, CPA contacts, Japan headquarters, and internal leadership.

Compensation and Benefits

• Salary: $60,000 to $65,000 per year. DOE
• Job Type: Direct Hire.

Required Qualifications and Skills

• Support benefits administration, open enrollment activities, and employee records management.
• Coordinate recruiting activities, including job postings, resume screening, and interview scheduling.
• Maintain HRIS data in ADP Workforce Now and support HR communications through SharePoint.
• Assist with expatriate-related coordination, including tax, immigration, real estate agreement communication, and policy updates.
• Bachelor’s degree required.
• 2+ years of Human Resources experience required.
• Experience with benefits administration, HR coordination, employee file maintenance, and HRIS data entry.
• Proficiency with ADP Workforce Now or similar HRIS platforms.
• Ability to handle confidential employee information with professionalism and discretion.
• Strong attention to detail, organization, follow-through, and communication skills.
• Ability to work collaboratively with HR leadership, employees, external vendors, and cross-functional partners.

Preferred Qualifications

• Fluency in Japanese is preferred but not required.
• Experience translating documents from Japanese to English and English to Japanese is a plus.
• Experience supporting expatriate employees or international HR coordination is preferred.
• Experience in a manufacturing environment is helpful.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.