HR Associate: Recruiting & Onboarding

Vident Asset Management; Alpharetta (GA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

PTO + 10 paid holidays

Flexible working benefits

Daily paid lunch for onsite employees

Onsite gym discount

Medical, dental, vision benefits

EAP and telehealth with mental health

Short and long term disability

SIMPLE IRA with up to 3% match

Job summary

Vident Asset Management, LLC is seeking a Human Resources Associate to join our team in the greater Atlanta area. The role focuses on recruiting, onboarding, and day‑to‑day HR administrative support, reporting to the HR Manager, with emphasis on efficiency and collaboration within a small team.

The ideal candidate will have a Bachelor’s degree in HR or related field and 0–1 years of HR or administrative experience, excellent communication, and strong organizational skills.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Psychology, Communications, or a related field.
• 0-1 years of experience in Human Resources, administrative support, or a customer-facing role (internships and co-ops count).
• Strong written and communication skills.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Ability to handle confidential and sensitive information with discretion and integrity.
• Familiarity with HRIS, applicant tracking, or payroll systems.
• Prior HR internship or related coursework.
• Align with Vident core values of Inspired Collaboration, Honor & Authenticity, Inclusion & Humility, Exceptional Performance and Intellectual Curiosity

Responsibilities

• Partner proactively with hiring managers to understand role requirements, priorities, interview availability, and next steps.
• Post job openings, monitor applicant flow, and keep job postings current.
• Review applications and prescreen candidates against established qualifications before advancing them to the hiring manager.
• Coordinate phone screens and interviews, including complex scheduling across candidates, hiring managers, and interview teams.
• Maintain clear, timely candidate communications and provide hiring managers with regular status updates.
• Maintain accurate applicant tracking system records, interview feedback, and recruiting documentation.
• Coordinate reference checks, background checks, offer documentation, and other pre-employment requirements.
• Work with recruiting agencies and job board vendors as directed.
• Own the administrative onboarding checklist from accepted offer through the employee’s first weeks.
• Prepare new-hire paperwork and coordinate completion of all required documentation.
• Coordinate first-day logistics with the hiring manager, IT, facilities, and other internal partners.
• Provide hiring managers and new hires with clear schedules, instructions, reminders, and ensure all tasks listed in the Onboarding checklist are completed.
• Support orientation sessions and follow-up check-ins to help ensure a smooth onboarding experience.
• Confirm that onboarding records are complete, accurate, and filed promptly in the Employee file (One Drive and Rippling)
• Provide day-to-day administrative support to the HR Manager as needed.
• Coordinate weekly lunches for on-site employees and guests, including attendance and dietary requirements
• Support special projects and other office administration duties
• Provide office administration support

Skills

Customer service

Organizational skills

Communication skills

Initiative

Education

Bachelor's degree in Human Resources

Tools

HRIS

Applicant tracking system

Payroll systems

Job description

Vident Asset Management, LLC is seeking a Human Resources Associate to join our team in the greater Atlanta area. The role focuses on recruiting, onboarding, and day‑to‑day HR administrative support, reporting to the HR Manager, with emphasis on efficiency and collaboration within a small team.

The ideal candidate will have a Bachelor’s degree in HR or related field and 0–1 years of HR or administrative experience, excellent communication, and strong organizational skills.