Human Resources Associate

Vident Asset Management; Alpharetta (GA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

PTO + 10 paid holidays

Flexible working benefits

Daily paid lunch for onsite employees

Onsite gym discount

Medical, dental, vision benefits

EAP and telehealth with mental health

Short and long term disability

SIMPLE IRA with up to 3% match

Job summary

Vident Asset Management, LLC is seeking a Human Resources Associate to join our team in the greater Atlanta area. The role focuses on recruiting, onboarding, and day‑to‑day HR administrative support, reporting to the HR Manager, with emphasis on efficiency and collaboration within a small team.

The ideal candidate will have a Bachelor’s degree in HR or related field and 0–1 years of HR or administrative experience, excellent communication, and strong organizational skills.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Psychology, Communications, or a related field.
• 0-1 years of experience in Human Resources, administrative support, or a customer-facing role (internships and co-ops count).
• Strong written and communication skills.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Ability to handle confidential and sensitive information with discretion and integrity.
• Familiarity with HRIS, applicant tracking, or payroll systems.
• Prior HR internship or related coursework.
• Align with Vident core values of Inspired Collaboration, Honor & Authenticity, Inclusion & Humility, Exceptional Performance and Intellectual Curiosity

Responsibilities

• Partner proactively with hiring managers to understand role requirements, priorities, interview availability, and next steps.
• Post job openings, monitor applicant flow, and keep job postings current.
• Review applications and prescreen candidates against established qualifications before advancing them to the hiring manager.
• Coordinate phone screens and interviews, including complex scheduling across candidates, hiring managers, and interview teams.
• Maintain clear, timely candidate communications and provide hiring managers with regular status updates.
• Maintain accurate applicant tracking system records, interview feedback, and recruiting documentation.
• Coordinate reference checks, background checks, offer documentation, and other pre-employment requirements.
• Work with recruiting agencies and job board vendors as directed.
• Own the administrative onboarding checklist from accepted offer through the employee’s first weeks.
• Prepare new-hire paperwork and coordinate completion of all required documentation.
• Coordinate first-day logistics with the hiring manager, IT, facilities, and other internal partners.
• Provide hiring managers and new hires with clear schedules, instructions, reminders, and ensure all tasks listed in the Onboarding checklist are completed.
• Support orientation sessions and follow-up check-ins to help ensure a smooth onboarding experience.
• Confirm that onboarding records are complete, accurate, and filed promptly in the Employee file (One Drive and Rippling)
• Provide day-to-day administrative support to the HR Manager as needed.
• Coordinate weekly lunches for on-site employees and guests, including attendance and dietary requirements
• Support special projects and other office administration duties
• Provide office administration support

Skills

Customer service

Organizational skills

Communication skills

Initiative

Education

Bachelor's degree in Human Resources

Tools

HRIS

Applicant tracking system

Payroll systems

Job description

Vident Asset Management, LLC is excited to expand our team with a Human Resources Associate position. This person would join our team locally in the greater Atlanta area.

Who we are

Vident Asset Management is a specialized exposure and solutions provider partnering with clients to help them assess new opportunities and bring their investment ideas to life. Founded in 2013, Vident boasts a unique portfolio of ETFs, serves as a trusted sub-advisor within the ETF industry, specializes in crafting bespoke indexes and models, and supports a robust SMA platform. We traditionally partner with institutional investors, asset managers, and the wealth management firms to Bring Investment Ideas to Life.

What you’ll do

The HR Associate provides hands‑on administrative support throughout the recruiting, hiring, and onboarding process. Reporting to the HR Manager, this person proactively supports hiring managers by prescreening candidates, coordinating interviews, maintaining timely candidate communications, preparing hiring documentation, and managing onboarding logistics. The role also provides general HR administrative support as needed, with a strong emphasis on organization, responsiveness, and making the hiring and onboarding process more efficient and timely for managers and candidates. The position requires a high level of organization, timely responsiveness, excellent communication skills and strong attention to detail. The position requires close collaboration and teamwork in a small team setting and across the organization.

Recruiting and Hiring Support

• Partner proactively with hiring managers to understand role requirements, priorities, interview availability, and next steps
• Post job openings, monitor applicant flow, and keep job postings current
• Review applications and prescreen candidates against established qualifications before advancing them to the hiring manager
• Coordinate phone screens and interviews, including complex scheduling across candidates, hiring managers, and interview teams
• Maintain clear, timely candidate communications and provide hiring managers with regular status updates
• Maintain accurate applicant tracking system records, interview feedback, and recruiting documentation
• Coordinate reference checks, background checks, offer documentation, and other pre‑employment requirements
• Work with recruiting agencies and job board vendors as directed

Onboarding

• Own the administrative onboarding checklist from accepted offer through the employee’s first weeks
• Prepare new-hire paperwork and coordinate completion of all required documentation
• Coordinate first‑day logistics with the hiring manager, IT, facilities, and other internal partners
• Provide hiring managers and new hires with clear schedules, instructions, reminders, and ensure all tasks listed in the Onboarding checklist are completed
• Support orientation sessions and follow‑up check‑ins to help ensure a smooth onboarding experience
• Confirm that onboarding records are complete, accurate, and filed promptly in the Employee file (One Drive and Rippling)

General HR Support

• Provide day‑to‑day administrative support to the HR Manager as needed.
• Coordinate weekly lunches for on‑site employees and guests, including attendance and dietary requirements
• Support special projects and other office administration duties
• Provide office administration support

Core Competencies

• Customer service: professional and proactive in meeting the needs of internal customers (prioritizing hiring managers, recruiting activities) and recruiters, if needed
• Strong Organizational Skills: strong attention to detail, careful with data entry, documents, and deadlines
• Initiative: eager to learn, ask questions, and take ownership of tasks
• Collaboration: works well with HR, hiring managers, leadership and outside vendors, if applicable

Who you are

• You possess a Bachelor's degree in Human Resources, Business Administration, Psychology, Communications, or a related field
• 0-1 years of experience in Human Resources, administrative support, or a customer‑facing role (internships and co‑ops count)
• Strong written and communication skills
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines
• Ability to handle confidential and sensitive information with discretion and integrity
• Familiarity with HRIS, applicant tracking, or payroll systems
• Prior HR internship or related coursework
• Align with Vident core values of Inspired Collaboration, Honor & Authenticity, Inclusion & Humility, Exceptional Performance and Intellectual Curiosity

What we offer

• PTO plus 10 paid holidays
• Flexible Working Benefits
• Daily Paid Lunch for Onsite Employees
• Onsite Gym Discount
• Medical, Dental, Vision Benefits
• EAP and Telehealth with Mental Health Support
• Short and Long Term Disability
• SIMPLE IRA with up to 3% Match