HR Assistant: Recruitment, Onboarding & Public Service

City of Rock Island, IL; Moline (IL); On-site; USD 50,000 - 70,000; Full time

Job summary

The City of Rock Island, IL is seeking an experienced administrative professional to join its recruitment and onboarding team. The role encompasses managing files and records, coordinating job postings, testing, and background checks, and supporting department policy adherence.

You will operate the applicant tracking database and HRIS, assist with career fairs, and provide information to applicants and city staff. Reliable judgement and communication are essential.

Qualifications

• Graduation from a two-year college or business school with related experience.
• Experience in administrative work and using standard office software.
• Knowledge of applicant tracking systems and HRIS; ability to learn software.
• Familiarity with online marketing/trends and public communications.
• Strong organizational skills and attention to detail.

Responsibilities

• Answers inquiries from candidates, public, and city staff about job opportunities.
• Maintains personnel records and payroll-related information in HRIS.
• Administers examinations, background checks, and related reporting.
• Coordinates job postings, promotional materials, and career fairs.
• Oversees city LinkedIn/Indeed pages and updates public content.
• Assists in recruitment events and onboarding activities.

Skills

Administrative experience

Public relations

Communication skills

Microsoft Office

Google Workspace

HRIS

Education

Two-year college degree

Tools

Applicant Tracking System

HRIS

Job description

The City of Rock Island, IL is seeking an experienced administrative professional to join its recruitment and onboarding team. The role encompasses managing files and records, coordinating job postings, testing, and background checks, and supporting department policy adherence.

You will operate the applicant tracking database and HRIS, assist with career fairs, and provide information to applicants and city staff. Reliable judgement and communication are essential.