HR & Recruitment Operations Coordinator

City of Rock Island; Rock Island (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

City of Rock Island is seeking a recruitment and onboarding professional responsible for managing applicant tracking systems, HRIS, and related administrative processes. The role involves responding to inquiries, coordinating job fairs, handling examinations, and maintaining personnel records in a fast-paced city environment.

Ideal candidates will have a two-year college background, strong office skills, and the ability to communicate effectively with the public and city staff.

Qualifications

• Two-year college or business school coursework in related fields.
• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of business English, spelling, and arithmetic.
• Knowledge of applicant tracking systems and HRIS; ability to learn specialized software.
• Knowledge of online marketing trends such as social media environments.

Responsibilities

• Acts as a receptionist and handles inquiries and complaints.
• Answers routine questions from candidates, public, and city employees about job opportunities and procedures.
• Coordinates job fairs and creates promotional materials for events.
• Maintains and uses the applicant tracking database and city-wide HRIS for personnel transactions.
• Administers examinations, computes scores, and handles background checks for applicants.
• Manages and files recruitment history and maintains digital and physical HR records.
• Oversees LinkedIn and Indeed pages and assists with content updates.

Skills

Office administration

Public communications

Oral & written communication

HR information systems

Applicant tracking systems

Education

Two-year college or business school

Tools

ATS

HRIS

Job description

City of Rock Island is seeking a recruitment and onboarding professional responsible for managing applicant tracking systems, HRIS, and related administrative processes. The role involves responding to inquiries, coordinating job fairs, handling examinations, and maintaining personnel records in a fast-paced city environment.

Ideal candidates will have a two-year college background, strong office skills, and the ability to communicate effectively with the public and city staff.