HR Assistant / Payroll Clerk

Acme Industrial Company; Carpentersville (IL); On-site; USD 35,000 - 48,000; Full time

Job summary

Acme Industrial Company in Carpentersville, IL is seeking an organised HR Assistant to support payroll tracking, timekeeping, and staffing operations in an hands-on, entry-level role.

You will handle sensitive data with discretion, coordinate with shop and office teams, and be a reliable point of contact for supervisors and staffing agencies.

Qualifications

• Discretion: Proven ability to handle highly confidential and sensitive personal/financial information with total privacy.
• Organization: Must be organized and able to manage strict timelines-payroll must get done on time, every time.
• Communication: Clear and professional verbal and written communication skills for working with internal supervisors and external agencies.
• Adaptability: Comfortable working with two different employee structures (office and shop/production environments).

Responsibilities

• Payroll & Time Tracking: Manage daily punch hours posting and ensure employee timecards are accurate. Complete payroll processing on a strict weekly/bi-weekly deadline.
• Time-Off Tracking: Update and maintain vacation, sick, and personal time adjustments for both office staff and shop/production employees.
• Temporary Staffing Coordination: Oversee daily temporary employee activity. Maintain communication with shift supervisors and external staffing agencies regarding headcount and attendance.
• Support: Serve as a reliable point of contact for department supervisors to resolve timecard discrepancies or staffing updates.

Skills

Discretion

Organization

Communication

Adaptability

Job description

Job Summary

We are seeking an organized, detail-oriented, and dependable HR Assistant to join our team. In this entry-level role, you will be the backbone of our daily HR and payroll tracking operations. You will handle sensitive data daily, requiring discretion and trustworthiness.

Key Responsibilities

• Payroll & Time Tracking: Manage daily punch hours posting and ensure employee timecards are accurate. Complete payroll processing on a strict, non-negotiable weekly/bi-weekly deadline.


• Time-Off Tracking: Update and maintain vacation, sick, and personal time adjustments for both office staff and shop/production employees.


• Temporary Staffing Coordination: Oversee daily temporary employee activity. Maintain constant communication with shift supervisors and external staffing agencies regarding headcount and attendance.


• Support: Serve as a reliable point of contact for department supervisors to resolve timecard discrepancies or staffing updates.

Required Skills & Qualifications

• Discretion: Proven ability to handle highly confidential and sensitive personal/financial information with total privacy.


• Organization: Must be organized and able to manage strict timelines-payroll must get done on time, every time.


• Communication: Clear and professional verbal and written communication skills for working with internal supervisors and external agencies.


• Adaptability: Comfortable working with two different employee structures (office and shop/production environments).