HR Assistant: Onboarding & Culture Champion (In Office)

Dudley Land Company; Oklahoma City (OK); On-site; USD 38,000 - 52,000; Full time

Job summary

Dudley Land Company is seeking a Human Resources Assistant to join our in-office HR team in Oklahoma City. You’ll serve as the initial point of contact for employees and managers, support onboarding, and help manage benefits, records, and compliance across our three companies.

You’ll partner with the HR Manager, Senior HR Specialist, and Recruiter to maintain accurate files, coordinate paperwork in DocuSign, and assist with recruitment, scheduling, and employee relations.

Qualifications

• High school diploma or equivalent
• Experience in a customer- or people-facing role (e.g., front desk, customer service, hospitality, or retail)
• Strong emotional intelligence: patient, approachable, and able to read a situation and respond with care
• Comfortable juggling multiple tasks and shifting priorities in a team setting
• Eager to learn and grow in HR
• Strong attention to detail and accurate data entry
• Clear written and verbal communication
• Ability to handle confidential information with discretion
• Working knowledge of Microsoft Word, Excel, and Outlook

Responsibilities

• Be the friendly, reliable first point of contact for employees and managers with questions about policies, benefits, and changes, and know when to bring in the right teammate
• Welcome new hires: prepare onboarding packets, guide them through paperwork in DocuSign, and coordinate across departments so they’re ready on day one
• Help drive a positive culture through birthday and anniversary recognition, cards, and company events
• Partner with the Senior HR Specialist on benefits enrollments and open enrollment prep, Paycor updates such as W-4s and direct deposits, PTO tracking, employment verifications, and new-hire check-ins
• Keep employee and contractor files, I-9s, trackers, and reports accurate and confidential, and support periodic records audits
• Send annual and 90-day performance scorecards and follow up until they’re complete
• Assist the HR team with compliance: route agency, court, and carrier notices the same day, keep labor-law posters current at every location, assist with certificates of insurance, and track recurring filing deadlines
• Support the Recruiter and our recruiting virtual assistant: spot-check candidate data in the applicant tracking system, keep job postings and talent pools current, start background checks and drug screens, and cover interview scheduling when volume spikes
• Keep the HR team informed on projects, issues, and concerns

Skills

Customer-facing experience

Emotional intelligence

Multitasking

Attention to detail

Data entry

Written and verbal communication

Confidential information handling

Microsoft Word

Microsoft Excel

Microsoft Outlook

Education

High school diploma or equivalent

Tools

DocuSign

Paycor

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Dudley Land Company is seeking a Human Resources Assistant to join our in-office HR team in Oklahoma City. You’ll serve as the initial point of contact for employees and managers, support onboarding, and help manage benefits, records, and compliance across our three companies.

You’ll partner with the HR Manager, Senior HR Specialist, and Recruiter to maintain accurate files, coordinate paperwork in DocuSign, and assist with recruitment, scheduling, and employee relations.