HR Assistant & Onboarding Coordinator (Office-based)

Rehoboth Elderly Care And Companionship; Baldwin (NY); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Competitive salary based on experience

Job summary

Rehoboth Elderly Care is seeking an organized HR Assistant/Secretary to serve as the administrative backbone of our Baldwin, NY office.

This dual role combines front-office secretarial support with hands-on human resources administration: managing phones and correspondence, recruiting and onboarding home care aides, maintaining audit-ready personnel files, and ensuring all caregivers remain in full compliance with New York State Department of Health training, credentialing, and documentation

Qualifications

• 1-2 years of HR/secretarial/administrative experience (home care or medical office a plus).
• Strong secretarial skills: typing, filing, phone etiquette, MS Office.
• Ability to handle confidential information with professionalism.
• Willingness to learn NYS home care aide requirements and pass background checks.

Responsibilities

• Front Office & Secretarial Duties: Answer and route calls; manage calendar; prepare and file documents; maintain HIPAA-compliant files; track office supplies; take meeting notes.

Skills

Typing

Filing

Phone etiquette

Microsoft Office

Education

High school diploma or equivalent

Associate's or Bachelor's degree in HR/Business

Tools

HHAeXchange

Payroll systems

Job description

Rehoboth Elderly Care is seeking an organized HR Assistant/Secretary to serve as the administrative backbone of our Baldwin, NY office.

This dual role combines front-office secretarial support with hands-on human resources administration: managing phones and correspondence, recruiting and onboarding home care aides, maintaining audit-ready personnel files, and ensuring all caregivers remain in full compliance with New York State Department of Health training, credentialing, and documentation