HR Assistant – Mandarin Chinese Preferred

intellipro; Cary (NC); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Visa sponsorship available

Job summary

Intellipro in Cary, NC is seeking an HR Assistant (Mandarin Chinese preferred) for a full-time, hybrid role that supports HR operations. The position involves recruitment, onboarding, payroll, benefits administration, compliance, and employee relations.

The ideal candidate has about 1 year of recruiting or HR internship/work experience, strong knowledge of labor laws, and familiarity with ATS tools such as Workable or LinkedIn Recruiter. Visa sponsorship is available.

Qualifications

• Mandarin/Chinese strongly preferred; excellent written and verbal communication skills.
• 1 year of proven recruiting or HR internship/work experience.
• Strong knowledge of labor laws and hiring regulations.
• Familiar with an ATS (Workable, LinkedIn Recruiter).
• Proficient with Microsoft Office or Google Suite; Notion and Slack a plus.

Responsibilities

• Recruitment support: post job ads, screen resumes and applications, assist with background checks, help prepare offer letters, support job fairs and career expos.

Skills

Mandarin/Chinese preferred

Recruiting internship/work experience

Labor laws knowledge

Excellent communication

Tools

Workable

LinkedIn Recruiter

Microsoft Office / Google Suite

Notion

Slack

Job description

Intellipro is seeking an HR Assistant (Mandarin Chinese preferred) to support HR operations in Cary, NC. This is a full-time, hybrid role.

Job Responsibilities

1. Recruitment support
   • Post job ads on job boards and social media platforms
   • Screen resumes and job applications
   • Assist with background and reference checks
   • Help prepare job offer letters
   • Support recruitment events, such as job fairs and career expos
2. Onboarding
   • Ensure the preboarding process goes smoothly
   • Conduct new employee orientation sessions
   • Take care of new hire paperwork and logistics, such as setting up designated workstations, computer logins, email addresses, etc.
   • Schedule meetings to discuss company policies and provide the employee handbook
   • Serve as the primary point of contact for new employee inquiries
3. Record-keeping
   • Maintain accurate and up-to-date employee records, including personal details, employment contracts, performance evaluations, and benefits documentation
   • Collect and organize employment and tax information
   • Assist with exit interviews and finalize termination documentation
4. Benefits administration
   • Manage compensation and benefits documentation
   • Process payroll tasks, including employee sick leave and PTO
   • Resolve payroll errors and respond to related inquiries
   • Assist with payroll and benefits reconciliations, audits, and payment approvals
5. Compliance
   • Work with line managers and employees to process compliance service requests
   • Maintain accurate compliance records and tracking tools
   • Undertake administrative duties necessary to fulfill compliance tasks
   • Escalate complex issues to Compliance Specialists when needed
6. Performance management
   • Support in preparing and managing performance improvement plans, reassignments, suspensions, resignations, retirements, and employee exits
   • Send separation notices to employees who are due for mandatory retirement
   • Provide departing employees with necessary documentation and process final or severance payments
   • Act as the point of contact for post-separation queries
7. Employee relations
   • Handle employee grievances and complaints
   • Collect and process incident reports from various business units
   • Collaborate with the legal department to prepare Notices to Explain and ensure delivery
   • Arrange an administrative hearing and document the minutes of the meeting
   • Prepare and deliver notices of decisions and maintain company offense records

Requirements

• Mandarin/Chinese strongly preferred; excellent written and verbal communication skills
• 1 year of proven recruiting or HR internship/work experience
• Strong knowledge of labor laws and hiring regulations
• Familiar with an ATS (Workable, LinkedIn Recruiter)
• Proficient with Microsoft Office or Google Suite; Notion and Slack a plus

What We Offer

• Full-time employment, hybrid (Cary, NC, USA)
• USD $55,000 – $60,000 per year, negotiable
• Visa sponsorship available