HR Assistant: Front Desk to Executive Support

Rehab Medical LLC; Indianapolis (IN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health, dental, and vision benefits

401(k) match

Tuition reimbursement

Training and Orientation at HQ

Employee Recognition Program

Leadership Development Program

Employee wellbeing initiatives

Job summary

Rehab Medical LLC, headquartered in Indianapolis, is seeking an HR Assistant to be the first point of contact at the corporate office. You will support workplace operations, executive needs, employee recognition programs, and travel coordination.

The role involves welcoming visitors, coordinating meetings, shipping, office supplies, and providing travel support for the CEO and President. A strong customer-service mindset and MS Office proficiency are essential.

Qualifications

• High school diploma or equivalent required.
• 1+ year in customer service, admin support, receptionist, hospitality, or office roles.
• Strong interpersonal and communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Professional and customer-service oriented approach to employees, visitors, and vendors.

Responsibilities

• Serve as primary receptionist for corporate office and welcome visitors, candidates, vendors, and guests.
• Manage visitor sign-in procedures and notify employees of arrivals.
• Maintain front desk appearance and organization.
• Distribute incoming mail and support outgoing mail and shipping needs.
• Assist with packaging, distribution, and tracking as needed.
• Maintain snack/beverage stations and stock conference rooms.
• Assist with ordering and restocking office, breakroom, and hospitality supplies.
• Provide admin support to CEO and President; assist with meeting prep and travel logistics.
• Coordinate work anniversary gifts, company events, and ticket programs (Colts, Pacers, concerts).
• Plan and support annual President's Club trip and Leadership Retreat logistics.

Skills

Customer service

Communication

Organization

Multitasking

Education

High school diploma

Associate's degree preferred

Tools

Microsoft Office

Job description

Rehab Medical LLC, headquartered in Indianapolis, is seeking an HR Assistant to be the first point of contact at the corporate office. You will support workplace operations, executive needs, employee recognition programs, and travel coordination.

The role involves welcoming visitors, coordinating meetings, shipping, office supplies, and providing travel support for the CEO and President. A strong customer-service mindset and MS Office proficiency are essential.