HR Assistant/Crew Scheduler

Impact Business Group; Kansas City (KS); On-site; USD 28,000 - 40,000; Full time

Job summary

Impact Business Group is hiring a Crew Scheduler for our Kansas City, KS manufacturing facility. This on-site role focuses on daily workforce scheduling to ensure the right people are in the right places at the right times.

The position is a 6-month contract with potential extension. You will coordinate with plant supervisors, manage attendance data, and generate workforce reports while adapting to changing production needs throughout the day.

Qualifications

• High School Diploma or GED required.
• 2-3 years of professional scheduling experience, preferably supporting hourly employees or shift-based operations.
• Strong organization and attention to detail.
• Ability to adjust quickly to staffing or production changes.
• On-site availability in Kansas City, KS from 10:00 AM–6:00 PM.
• Willingness to train on either a 6:00 AM–2:00 PM or 2:00 PM–10:00 PM shift.

Responsibilities

• Build and maintain daily crew schedules based on production requirements, employee availability, qualifications, and scheduling requirements.
• Coordinate staffing around vacations, leaves, training, events, and absences.
• Respond to changing production needs and make real-time staffing adjustments.
• Work with plant supervisors and hourly employees to resolve daily scheduling needs.
• Prepare and distribute crew sheets, staffing schedules, and related workforce documentation.
• Maintain attendance and scheduling information within applicable systems.
• Prepare reports on hours worked, absenteeism, overtime, attendance trends, and other workforce metrics.
• Coordinate recalls from layoff when required.
• Support training coordination and other hourly employee processes.
• Develop understanding of plant operations to anticipate staffing issues.

Skills

Organization

Attention to detail

Adaptability

Communication

Education

High School Diploma or GED

Tools

SAP

Kronos

Indeavor

Excel

Job description

Crew Scheduler Kansas City, KS | Onsite | 6-Month Contract | 10:00 AM-6:00 PM | Up to $24.45/hour

Put your scheduling and coordination skills at the center of a fast-moving manufacturing operation. Our client is seeking an experienced Crew Scheduler to support daily workforce scheduling at its Kansas City manufacturing facility. In this role, you'll help make sure the right employees are in the right place at the right time, adjusting staffing plans as production needs, attendance, training, and employee availability change throughout the day.

This is a great opportunity for someone who enjoys solving scheduling challenges, staying organized, communicating with different teams, and working in an environment where priorities can change quickly.

The position is initially a 6-month contract with the possibility of extension.

Key Focus

• Workforce & Crew Scheduling
• Hourly Employee Staffing
• Attendance & Time-Off Coordination
• Production Support
• Workforce Reporting
• Scheduling Systems & Data

What You'll Do

• Build and maintain daily crew schedules based on production requirements, employee availability, qualifications, and applicable scheduling requirements.
• Coordinate staffing around vacations, leaves, training, company events, and planned or unexpected absences.
• Respond to changing production needs and make real-time adjustments to staffing plans.
• Work closely with plant supervisors and hourly employees to resolve daily scheduling needs.
• Prepare and distribute crew sheets, staffing schedules, and related workforce documentation.
• Maintain accurate employee attendance and scheduling information within applicable systems.
• Prepare reports covering hours worked, absenteeism, overtime, attendance trends, and other workforce metrics.
• Coordinate employee recall from layoff when required.
• Support training coordination, workforce projects, and other hourly employee processes.
• Develop an understanding of plant operations to recognize potential staffing issues before they impact production.
• Maintain confidentiality when handling employee and workforce information.

What We're Looking For

• High School Diploma or GED.
• 2-3 years of professional scheduling experience, preferably supporting hourly employees or shift-based operations.
• Strong organization and attention to detail.
• Ability to adjust quickly when staffing or production requirements change.
• Comfortable communicating with supervisors, employees, and other plant personnel.
• Ability to work onsite in Kansas City, KS from 10:00 AM-6:00 PM.
• Availability to complete initial training on either a 6:00 AM-2:00 PM or 2:00 PM-10:00 PM schedule.

Preferred Experience

• Crew, workforce, production, or labor scheduling within a manufacturing or plant environment.
• Experience supporting hourly or union-represented employees.
• Familiarity with collective bargaining agreements and their impact on staffing decisions.
• Experience with SAP, Kronos, and/or Indeavor.
• Strong Microsoft Excel skills.
• Experience preparing attendance, overtime, absenteeism, or labor-utilization reports.
• Experience working in a fast-paced operation where staffing requirements can change throughout the day.