HR Assistant

Loudoun County Government; Leesburg (VA); On-site; USD 40,000 - 56,000; Full time

Job summary

Loudoun County Government seeks an HR Assistant for a temporary on-site role in Leesburg, VA. The successful candidate will support the Human Resources and Organizational Development team with HR documentation, data management, onboarding communications, and background checks.

Requirements include a high school diploma or equivalent with clerical experience; knowledge of Microsoft Office and computer systems is preferred. Prior government experience is a plus.

Qualifications

• High school diploma or equivalent with 4 years of clerical/administrative experience.
• Microsoft Office experience and familiarity with computer automated systems.
• Preferred: Associate degree with HR or business coursework; government experience.

Responsibilities

• Prepare and maintain HR policy and procedure documents.
• Manage departmental data, metrics, and reports.
• Coordinate communications with new hires and hiring managers.
• Assist with background checks for departmental positions.
• Post job vacancies in the applicant tracking system and public job boards.
• Support planning of HR/OD events and all-staff meetings.
• Maintain vacancy reports and ADA/FMLA tracking lists.
• Respond to employee HR policy inquiries.

Education

High school diploma or equivalent

Associate degree with coursework in human resources, business, or related field

Tools

Microsoft Office

Job description

Loudoun County is one of the fastest growing counties in the country, known for its excellent quality of life and strong economy, while embracing its historic presence. Located 35 miles west of Washington DC, Loudoun County offers a diverse blend of cultural, recreational, and educational opportunities.

Loudoun County Department of Family Services seeks a dedicated and experienced professional for an HR Assistant Temporary position. The successful candidate will join the Human Resources and Organizational Development team within the Department of Family Services which envisions better health, safety, and well-being for all. We support individuals and families in the community to live their best lives while advocating for those most vulnerable and respecting their right to self-determination.

• Prepare and maintain administrative documentation related to HR policies and procedures.
• Manage departmental data, metrics, and reports.
• Assist with monthly departmental orientations, including coordinating communications with new hires and their respective hiring managers.
• Initiate and review background checks under consideration for departmental positions.
• Monitor and manage the HR inbox, ensuring timely responses and appropriate follow-up.
• Assist with delivering Interview and NEOGOV training sessions, as needed.
• Post job vacancies in the applicant tracking system and on public job boards.
• Support the planning and coordination of HROD-led events, including Learning & Organizational Development initiatives and all-staff meetings.
• Maintain and update the departmental Vacancy Report to track open positions and hires.
• Support staff engagement initiatives and related activities.
• Coordinate hiring timelines and interview panels in collaboration with hiring managers.
• Maintain ADA and FMLA tracking lists and records.
• Create, update, and maintain departmental organizational charts.
• Prepare and distribute offer letters and notify the department of new hires.
• Respond to employee inquiries regarding HR policies, procedures, and related matters.
• Perform other duties as assigned to support HROD operations and departmental staffing needs.

This position requires on-site attendance Mon-Fri 8:30am-5:00pm at the Department of Family Services, located in the Rehau Building at 1501 Edwards Ferry Road NE, Leesburg, VA 20176.

High school diploma or equivalent and four (4) years of related clerical/administrative work experience with computer automated systems and Microsoft Office applications experience, or equivalent combination of education and experience.

Preferred Qualifications:

• Associate degree with coursework in human resources, business, or related field.
• Experience working in a government setting.

Valid driver's license and good driving record (driving records may be reviewed annually for continued qualification). DMV, criminal and credit background checks required.