HR Assistant

PlanIT Group, LLC; Grand Prairie (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

PlanIT Group, LLC seeks a detail-oriented Recruiting Support Specialist to handle behind-the-scenes execution and coordination of recruiting support services for our clients. You will keep hiring teams organized, ensuring all activities follow the established process and provide multi-task support from interview scheduling to onboarding.

This role emphasizes accuracy and deadlines, with first shift hours 6:00am–4:30pm CST.

Qualifications

• Coordinating interviews for multiple hiring organizations.
• Processing I-9 forms and related compliance tasks.
• Ability to meet deadlines and manage multiple tasks.

Responsibilities

• Schedules/interviews for hiring organizations.
• Monitors completion of background investigations and pre-employment requirements.
• Executes onboarding from acceptance through first-week report-to-work date.
• Maintains talent acquisition files and I-9 completions for new hires.
• Provides support for ad hoc business needs.
• Coordinates interviews with SAP and Eightfold managers.
• Integrates onboarding of candidates.
• Audits requests for errors.

Skills

Interview coordination

Deadline management

Relationship building

Troubleshooting

Attention to detail

Tools

BrassRing

Leo system

Microsoft Teams

Microsoft Office

Job description

Role

This role handles the behind-the-scenes execution, coordination and delivery of recruiting support services to our client and customer groups. You'll keep your clients/customers organized, ensuring that all activities are executed according to the established process, and provide support through a variety of tasks:

• Schedules/coordinates interview requests for hiring organizations.
• Assists in coordination of candidate travel if/when necessary.
• Monitors the completion of candidate background investigations and pre-employment requirements, ensuring completion.
• Executes the employee on-boarding process, from a candidate's acceptance through the first week report-to-work date.
• Maintains talent acquisition files pertaining to transactional occurrences.
• Ensuring I9 completions for all new hires.
• Provide support for ad hoc business needs
• Coordinating interviews with Managers SAP and Eightfold
• Integrating (onboarding) candidates

Role

This role handles the behind-the-scenes execution, coordination and delivery of recruiting support services to our client and customer groups. You'll keep your clients/customers organized, ensuring that all activities are executed according to the established process, and provide support through a variety of tasks:

• Schedules/coordinates interview requests for hiring organizations.
• Assists in coordination of candidate travel if/when necessary.
• Monitors the completion of candidate background investigations and pre-employment requirements, ensuring completion.
• Executes the employee on-boarding process, from a candidate's acceptance through the first week report-to-work date.
• Maintains talent acquisition files pertaining to transactional occurrences.
• Ensuring I9 completions for all new hires.
• Provide support for ad hoc business needs
• Coordinating interviews with Managers SAP and Eightfold
• Integrating (onboarding) candidates
• Auditing requests for errors

Basic Requirements

• 2+ years experience coordinating interviews
• 2+ years experience processing I9 forms
• No degree required (high school diploma okay)
• BrassRing and Leo system experience (nice to have)
• Ability to troubleshoot and problem solve with candidates.
• Attention to detail
• 4+ years experience with Microsoft Office (specifically Teams experience)
• 1+ year Conference Call Coordination experience
• 1+ year Ability to meet deadlines experience
• 1+ year Relationship Building experience

First Shift hours for position: 6:00am-4:30pm CST