HR Coordinator II

Employnet Workforce Management; San Jose (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Employnet Workforce Management is seeking an organized HR/Administrative Coordinator to support manufacturing recruitment efforts. You will coordinate interviews, manage documentation, and assist with onboarding, while delivering high-level in-person customer service to candidates and employees.

You will enter data in ATS and company systems, ensure accuracy of records, and collaborate on process improvements in a fast-paced environment in the San Jose area.

Qualifications

• Detail-oriented with ability to multi-task.
• Excellent oral and written communication skills.
• Proficient at using MS Word, Excel, and PowerPoint.
• Experience utilizing an applicant tracking system (ATS).
• Experience with SmartRecruiters is a plus.
• Able to read, analyze, and interpret company policies and guidelines.

Responsibilities

• Supports the hiring process for manufacturing candidates.
• Provides excellent in person customer service.
• Manages candidate's interview scheduling.
• Verifies details of job in SmartRecruiters.
• Creates offer letters and obtains required approvals through the ATS.
• Initiate pre-hire on-boarding for new employees.
• Enters data into automated systems and audits data entry.
• Verifies completeness and accuracy of documents.
• Maintains files.
• Provides information to employees and candidates.
• Assists in complex administrative processes.
• May prepare special reports for management.
• Participates in project teams as assigned.
• May coordinate candidate's interview travel.
• Ideate on creative solutions for challenges.

Skills

Interpersonal skills

Communication

Attention to detail

MS Office

Outlook calendaring

ATS experience

SmartRecruiters

Education

No specific degree required

Tools

MS Word

MS Excel

PowerPoint

Outlook

Intranet/Internet

Job description

Responsibilities

• Supports the hiring process for manufacturing candidates
• Provides excellent and high level in person customer service
• Manages candidate's interview scheduling
• Verifies details of job in SmartRecruiters
• Creates offer letters and obtains required approvals through the SmartRecruiters applicant tracking system
• Initiate pre-hire on-boarding for new employees
• Enters data into automated systems and audits data entry
• Verifies completeness and accuracy of documents
• Maintains files
• Provides information to employees and candidates
• Assists in complex administrative processes
• May prepare special reports for management
• Participates in project teams as assigned
• May coordinate candidate's interview travel
• Ideate on creative solutions for challenges

Qualifications

• Strong understanding of administrative operations in Staffing/HR
• Must be very detail-oriented and have a strong ability to multi-task
• Excellent oral and written communication skills
• Proficient at using a PC; highly proficient in the use of MS Word, Excel, and PowerPoint
• Must be proficient calendaring in Outlook and using Intranet/Internet
• Must have experience utilizing an applicant tracking system (ATS).
• Experience with SmartRecruiters a plus
• Able to read, analyze, and interpret company policies and guidelines
• Able to effectively present information and respond to questions from managers and employees
• Able to interact and communicate effectively with employees, candidates, vendors, contractors, and management in a professional manner
• Ability to work in a fast-paced environment
• Aware that governmental employment laws and regulations exist which govern work hours, working conditions, wages, benefits, record keeping, hiring, promotion and termination practices

Skills

• Strong interpersonal skills with ability to maintain confidentiality, conduct business in ethical manner, present a credible image and accept and follow direction
• Strong experience drafting business correspondence
• Strong organizational skills and attention to detail is an absolute must
• Strong problem solving and critical thinking skills

Education

.

• .A formal college degree is not a requirement for this role.
• Strong experience in any of the following:
  • Administration
  • Talent Acquisition
  • Human Resources
  • Customer Service

#PRO