HR Assistant

MGC Diagnostics; Buffalo (NY); On-site; USD 33,000 - 36,000; Full time

Job summary

CAIRE in Buffalo, NY is seeking an HR Assistant to provide comprehensive HR administrative support for both corporate and production site functions. The role involves maintaining records, supporting onboarding, and ensuring compliance in a regulated manufacturing environment.

The ideal candidate will be highly organized, detail-oriented, and capable of navigating a manufacturing floor with PPE. High School diploma required; 1–3 years of related experience; HRIS familiarity preferred.

Qualifications

• High School Diploma or equivalent required.
• 1–3 years of related HR experience.
• Preferred: Associate's or Bachelor's degree in HR or related field.
• Familiarity with HRIS, timekeeping, and manufacturing environment preferred.

Responsibilities

• Maintaining HR records, I-9 documentation, and employee files.
• Coordinate onboarding and new hire orientation.
• Support employee recognition events and wellness initiatives.
• Maintain employee records and leaves of absence; assist HR with compliance.
• Provide HR-related training and respond to inquiries.
• Assist with workers’ compensation documentation and safety inspections.
• Support open enrollment and benefits administration.
• Assist with invoice coding for HR vendors.

Skills

Organizational skills

Detail oriented

Education

High School Diploma or equivalent

Associate’s or Bachelor’s degree in HR

Tools

HRIS

Timekeeping systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

HR Assistant

Full Time Individual Contr. Buffalo, NY, US

5 days ago Requisition ID: 1449

Salary Range: $24.00 To $26.00 Hourly

The HR Assistant supports both corporate and production site functions in a medical technology manufacturing environment. This role delivers HR administrative support to the Global HR department, as well serve as the HR point of contact for employees in the AirSep Corporation facility in Buffalo, NY. The ideal candidate is highly organized, detail-oriented, and understands the unique challenges of a regulated production setting.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Performing administrative duties, such as maintaining HR records, I-9 documentation, and employee files.
• Provide administrative support for talent acquisition by coordinating new hire orientation and onboarding.
• Coordinate employee recognition events and wellness initiatives as part of the Buffalo Engagement Committee.
• Maintain proper employee records and leaves of absence to assist HR department.
• Ensure compliance with employment and labor laws.
• Ensure all employees receive required HR-related training.
• Respond to employee inquiries and elevate sensitive matters appropriately.
• Assist with workers’ compensation documentation and follow-up.
• As a member of the Safety Committee, routine safety audits and inspection of plant floor.
• Support open enrollment and benefits administration.
• Assist with invoice coding for HR vendors.
• Other duties as assigned.

Supervisory Responsibility

This position has no supervisory responsibilities

Work Environment

This position operates between a professional office and a production environment. The employee will frequently move between locations and must be comfortable navigating a manufacturing floor with appropriate PPE.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Frequent standing, sitting, walking, bending, stooping, twisting and occasional crawling.
• Occasional lifting up to 50 lbs., occasional heavier lifting.
• Occasional pushing, pulling and handling of materials.

Travel

No travel is required.

Required Education and Experience

• High School Diploma or equivalent
• 1–3 years of related experience

Preferred Education and Experience

• Associate’s or Bachelor’s degree in Human Resources or related field
• Familiarity with HRIS systems, timekeeping, and manufacturing environment

Additional Eligibility Qualifications

None required for this position.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

CAIRE is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status, or membership in any other class protected by federal, state, or local law.