Human Resources Assistant

AirSep Corporation; Buffalo (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

AirSep Corporation is seeking an HR Assistant to provide HR administrative support for the Global HR department and serve as the HR point of contact for employees at the Buffalo, NY facility. The role involves maintaining records, assisting with onboarding, benefits, safety compliance, and HR training in a regulated production environment.

The ideal candidate is organized, detail-oriented, and comfortable navigating a manufacturing floor with PPE.

Qualifications

• High School Diploma or equivalent required.
• 1-3 years of related HR experience preferred.
• Familiarity with HRIS, timekeeping, and manufacturing environment is a plus.

Responsibilities

• Maintain HR records, I-9 documentation, and employee files.
• Coordinate onboarding and new hire orientation activities.
• Support employee recognition events and wellness initiatives.
• Assist with workers' compensation documentation and HR training.
• Support safety audits and PPE compliance on the plant floor.
• Process HR vendor invoices and assist benefits administration.

Skills

Clerical / Technology Skills

Detail Orientation / Quality Focus

Interpersonal Communication

Adaptability / Flexibility

Team Orientation

Ethics, Integrity, Values

Customer Focus

Timeliness / Attendance

Education

High School Diploma or equivalent

Associate's or Bachelor's degree in HR or related field

Tools

HRIS systems

Timekeeping systems

Job description

The HR Assistant supports both corporate and production site functions in a medical technology manufacturing environment. This role delivers HR administrative support to the Global HR department, as well serve as the HR point of contact for employees in the AirSep Corporation facility in Buffalo, NY.

The ideal candidate is highly organized, detail-oriented, and understands the unique challenges of a regulated production setting.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Performing administrative duties, such as maintaining HR records, I-9 documentation, and employee files.
• Provide administrative support for talent acquisition by coordinating new hire orientation and onboarding.
• Coordinate employee recognition events and wellness initiatives as part of the Buffalo Engagement Committee.
• Maintain proper employee records and leaves of absence to assist HR department.
• Ensure compliance with employment and labor laws.
• Ensure all employees receive required HR-related training.
• Respond to employee inquiries and elevate sensitive matters appropriately.
• Assist with workers' compensation documentation and follow-up.
• As a member of the Safety Committee, routine safety audits and inspection of plant floor.
• Support open enrollment and benefits administration.
• Assist with invoice coding for HR vendors.
• Other duties as assigned.

Competencies/Success Factors

• Clerical / Technology Skills
• Detail Orientation / Quality Focus
• Interpersonal Communication
• Adaptability / Flexibility
• Team Orientation
• Ethics, Integrity, Values
• Customer Focus
• Timeliness / Attendance

Supervisory Responsibility

This position has no supervisory responsibilities

This position operates between a professional office and a production environment. The employee will frequently move between locations and must be comfortable navigating a manufacturing floor with appropriate PPE.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Frequent standing, sitting, walking, bending, stooping, twisting and occasional crawling.
• Occasional lifting up to 50 lbs., occasional heavier lifting.
• Occasional pushing, pulling and handling of materials.

Travel

No travel is required.

Required Education and Experience

• High School Diploma or equivalent
• 1-3 years of related experience

Preferred Education and Experience

• Associate's or Bachelor's degree in Human Resources or related field
• Familiarity with HRIS systems, timekeeping, and manufacturing environment

Additional Eligibility Qualifications

None required for this position.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

CAIRE is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status, or membership in any other class protected by federal, state, or local law.