HR Assistant

Mills Auto Group; Brainerd (MN); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Plan

Health Savings Account

Cafeteria Plan

Life Insurance

Employer sponsored 401(k) & potential

Paid Time Off

Paid Holidays

Job summary

Mills Automotive Group in Brainerd, MN is seeking an organized HR Assistant to support our Human Resources team. You will coordinate interviews, communicate with candidates, and assist with background checks and reference verifications, helping keep the hiring process smooth and compliant.

This role requires professionalism, reliability, and the ability to manage multiple priorities while delivering a positive experience for candidates, employees, and hiring managers, with opportunities to

Qualifications

• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Professional, friendly and responsive with candidates and employees.
• Ability to manage multiple tasks and meet deadlines.
• Discretion handling confidential information.
• Proficiency with Microsoft Office and general computer applications.

Responsibilities

• Coordinate and schedule interviews between candidates and hiring managers.
• Communicate with candidates, provide updates, and ensure a positive experience.
• Assist with job postings, applicant tracking, and candidate follow-up.
• Process pre-employment background checks and review results per policy and law.
• Conduct reference checks and document results.
• Assist with offer letters and pre-employment paperwork.
• Track candidate progress and assist with timely hiring requirements.
• Onboard new employees, including paperwork and new-hire requirements.
• Maintain accurate employee records and confidential HR files.
• Assist with HR forms, personnel file updates, and routine HR transactions.
• Respond to employee and manager questions or route to the right HR team member.
• Support special projects, reporting, and other HR initiatives as needed.

Skills

Organizational skills

Communication skills

Attention to detail

Discretion with confidential info

Multitasking

MS Office proficiency

Job description

Description

Mills Automotive Group is seeking an organized, detail-oriented, and people-focused HR Assistant to support our Human Resources team. This position plays an important role in our hiring process by coordinating interviews, communicating with candidates, processing background checks, verifying references, and assisting with a variety of HR functions.

The ideal candidate is professional, dependable, and comfortable managing multiple priorities while providing a positive experience for candidates, employees, and hiring managers.

Key Responsibilities

Recruiting & Hiring Coordination

• Coordinate and schedule interviews between candidates and hiring managers.
• Communicate with candidates throughout the hiring process, providing updates and ensuring a positive candidate experience.
• Assist with job postings, applicant tracking, and candidate follow-up.
• Process pre-employment background checks and review result in accordance with company policies and applicable laws.
• Conduct employment reference checks and document results.
• Assist with preparing and coordinating offer letters and other pre-employment paperwork.
• Track candidate progress and help ensure timely completion of hiring requirements.

Human Resources Support

• Assist with onboarding new employees, including paperwork, documentation, and coordination of new-hire requirements.
• Maintain accurate and organized employee records and confidential HR files.
• Assist with employee documentation, HR forms, and personnel file updates.
• Support the HR team with employee changes, status updates, and other routine HR transactions.
• Help respond to general employee and manager questions or direct inquiries to the appropriate HR team member.
• Assist with special projects, reporting, and other HR initiatives as needed.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Professional, friendly, and responsive approach to working with candidates and employees.
• Ability to manage multiple tasks, meet deadlines, and follow through consistently.
• Comfortable handling confidential information with discretion.
• Proficiency with Microsoft Office and general computer applications.

The starting hourly pay rate range for this position is $17.00 – $19.00+ and will be evaluated based upon relevant skills, training, experience, education, and other job-related factors permitted by law.

We offer YOU:

• Opportunity for growth and advancement within our Company!
• Leader in our industry for overall Employment Package!
• Medical Insurance
• Dental Insurance
• Vision Plan
• Health Savings Account
• Cafeteria Plan
• Life Insurance
• Employer sponsored 401(k) & potential Profit Sharing
• Paid Time Off
• Designated Paid Holidays

The Health, Wellness, and Safety of our Team Members is a Top Priority for our Company!

Mills - A Trusted Tradition Since 1922!