HR Assistant

Vervic Inc.; Decatur (AL); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Paid time off

Training & development

Job summary

Vervic Inc. in Decatur, AL seeks a detail-oriented HR Assistant to support payroll and HR operations in a manufacturing environment. You will handle payroll data, employee records, benefits administration, and daily HR tasks under the HR Director.

Ideal candidates have payroll experience with ADP, strong Excel/Office skills, and the ability to maintain confidentiality while meeting tight payroll deadlines.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of administrative support experience in HR.
• Minimum 2 years of payroll experience in a production or manufacturing environment.
• Minimum 2 years of hands-on experience using ADP payroll software.
• Proficiency in Microsoft Excel, Word, PowerPoint, and Adobe.
• Strong computer skills and experience with spreadsheets, payroll systems, and HR databases.
• Working knowledge of Human Resources processes, procedures, and documentation.
• Dependable, responsible, and able to maintain confidentiality when handling sensitive employee information.

Responsibilities

• Print and distribute employee timesheets daily and balance them for accuracy.
• Enter verified hours into the ADP payroll system and track time off requests.
• Maintain payroll-related spreadsheets and records with high accuracy.
• Provide daily HR admin support to the HR Director and manage employee records.
• Assist with benefits administration, invoices, and COBRA documentation.
• Organize HR reports and maintain documentation across systems and ERP.
• Support special projects and other admin duties as assigned.

Skills

Verbal communication

Written communication

Attention to detail

Time management

Organizational skills

Independent worker

Team player

Problem solving

Discretion

Confidentiality

Education

High school diploma or equivalent

Tools

ADP payroll

Microsoft Excel

Microsoft Word

PowerPoint

Adobe

Job description

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Training & development

Now Hiring: HR Assistant

Position: Human Resources Assistant

Schedule: Monday–Friday | 8:00 AM – 4:30 PM

Pay Rate: $18.00–$20.00 per hour (Based on Experience)

Join Our Team!

We are looking for a dependable, detail-oriented, and highly organized Human Resources Assistant to join our team! This is a great opportunity for an experienced HR professional who enjoys working in a fast-paced manufacturing environment and has a strong background in payroll processing, administrative support, and employee record management.

In this role, you will provide essential administrative support to the Human Resources Director while helping ensure daily HR and payroll operations run smoothly and efficiently.

PLEASE READ ALL JOB DETAILS AND REQUIREMENTS BEFORE APPLYING. ONLY CANDIDATES WHO MEET THE REQUIRED QUALIFICATIONS WILL BE CONTACTED.

Required Qualifications

• High school diploma or equivalent required.
• Minimum of 2 years of administrative support experience in a Human Resources setting.
• Minimum of 2 years of payroll experience in a production or manufacturing environment.
• Minimum of 2 years of hands‑on experience using ADP payroll software.
• Proficiency in Microsoft Excel, Word, PowerPoint, and Adobe.
• Strong computer skills and experience working with spreadsheets, payroll systems, and HR databases.
• Working knowledge of Human Resources processes, procedures, and documentation.
• Dependable, responsible, and able to maintain confidentiality when handling sensitive employee information.

Skills & Abilities

• Excellent verbal and written communication skills.
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to prioritize multiple responsibilities and consistently meet deadlines.
• Ability to work independently while supporting a team environment.
• Strong problem-solving skills and a proactive approach to daily tasks.
• Ability to handle confidential information with professionalism and discretion.
• Comfortable working in a fast‑paced manufacturing environment.

Key Responsibilities

Payroll & Timekeeping

• Print and distribute employee timesheets daily.
• Review, balance, and reconcile daily timesheets to ensure accuracy.
• Enter verified employee hours into the ADP payroll system.
• Track and accurately record employee vacation, leave, and time‑off requests.
• Maintain payroll-related spreadsheets and records with a high level of accuracy.
• Identify and assist in resolving timekeeping or payroll discrepancies.

Human Resources Administration

• Provide daily administrative support to the Human Resources Director.
• Maintain accurate, organized, and up-to-date employee personnel files and HR documentation.
• Review employment paperwork to ensure all required information is complete and accurate.
• Collect and process necessary employment verification documentation.
• Enter, update, and maintain employee information across HR databases, spreadsheets, and ERP systems.
• Ensure employee records reflect current employment status, including new hires and terminations.
• Manage employee identification badges and maintain accurate badge records.

Benefits & Employee Support

• Assist with employee benefits administration and enrollment documentation.
• Review and reconcile benefits‑related invoices.
• Provide administrative assistance with short‑term disability processes.
• Assist with COBRA notifications and related documentation.
• Support HR processes while maintaining employee confidentiality.

Additional Administrative Duties

• Perform accurate data entry across multiple systems and spreadsheets.
• Organize and maintain HR reports, records, and documentation.
• Assist with special projects and other administrative responsibilities as needed.
• Perform additional duties as assigned by the Human Resources Director.

What We're Looking For

Our ideal candidate is someone who takes pride in accuracy, stays organized under pressure, and understands the importance of meeting payroll deadlines. We need a team player who is reliable, professional, and comfortable handling multiple HR responsibilities throughout the day.

Previous experience with ADP payroll and payroll processing in a manufacturing or production environment is required.

Please note: Only applicants who meet the minimum experience and software requirements will be considered for this position.