HR Assistant

Fletcher-Jones-Automotive-Group-1; Newport Beach (CA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Paid vacation

401(k)

401(k) matching

Flexible spending account

Life insurance

Employee assistance plan

Disability insurance

Job summary

Fletcher Jones Motorcars in Newport Beach, CA seeks an HR Assistant to support daily HR operations, onboarding, employee records, and HR systems. The role emphasizes confidentiality, accuracy, and service-minded professionalism.

You will handle hiring processes, maintain personnel files, generate reports, and coordinate with managers and departments to ensure timely and compliant HR documentation. This position offers a stable, full-time opportunity in a fast-paced dealership environment with

Qualifications

• Previous administrative or HR experience preferred.
• Experience in a dealership environment is a plus.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple priorities, meet deadlines, and follow procedures.
• Proficiency in Microsoft Office and ability to learn HR systems and technology.
• Strong written and verbal communication with a professional, guest-service-oriented approach.
• Ability to maintain confidentiality and exercise discretion with sensitive employee information.
• Dependable, proactive, and willing to take initiative while recognizing when guidance or escalation is needed.
• Ability to work collaboratively with employees, managers, and HR team in a fast-paced environment.

Responsibilities

• Provide administrative support for daily HR operations, including hiring, onboarding, employee changes, and separations.
• Assist with preemployment activities, new hire paperwork, onboarding activities, and required documentation.
• Enter, update, and maintain accurate employee information in HR systems, databases, and personnel records.
• Monitor outstanding documents, approvals, and HR transactions, following up to ensure timely completion.
• Respond to routine employee and manager inquiries regarding HR processes, policies, and documentation, escalating questions when appropriate.
• Prepare reports, maintain trackers, organize electronic files, and support HR compliance and recordkeeping requirements.
• Coordinate with HR team and other departments to support accurate and timely processing of employee-related activities.

Skills

Organizational skills

Attention to detail

Communication skills

Discretion and confidentiality

Team collaboration

Customer service mindset

Tools

Microsoft Office

HR systems

Recordkeeping software

Job description

Your next opportunity awaits! Fletcher Jones Motorcars is seeking a detail-oriented, organized, and dependable HR Assistant to support the daily administrative functions of Human Resources. In this role, you will assist with hiring, onboarding, employee records, HR systems, and general HR coordination while helping ensure information is accurate, documentation is complete, and processes are followed consistently. The ideal candidate is professional, service-oriented, and committed to maintaining confidentiality while supporting employees, managers, and the HR team.

What You Will Do

• Provide administrative support for daily HR operations, including hiring, onboarding, employee changes, and separations.
• Assist with preemployment activities, new hire paperwork, onboarding activities, and required documentation.
• Enter, update, and maintain accurate employee information in HR systems, databases, and personnel records.
• Monitor outstanding documents, approvals, and HR transactions, following up to ensure timely completion.
• Respond to routine employee and manager inquiries regarding HR processes, policies, and documentation, escalating questions when appropriate.
• Prepare reports, maintain trackers, organize electronic files, and support HR compliance and recordkeeping requirements.
• Coordinate with HR team and other departments to support accurate and timely processing of employee-related activities.

What We Are Looking For

• Previous administrative or Human Resources experience preferred.
• Previous experience in a similar role in a dealership environment is a plus.
• Strong organizational skills with excellent attention to detail and accuracy.
• Ability to manage multiple priorities, meet deadlines, and follow established procedures.
• Proficiency in Microsoft Office applications and ability to learn HR systems and technology.
• Strong written and verbal communication skills with a professional, guest-service-oriented approach.
• Ability to maintain confidentiality and exercise discretion when working with sensitive employee information.
• Dependable, proactive, and willing to take initiative while recognizing when guidance or escalation is needed.
• Ability to work collaboratively with employees, managers, and HR team members in a fast-paced environment.
• Health insurance
• Vision insurance
• Paid vacation
• 401(k)
• 401(k) matching
• Flexible spending account
• Life insurance
• Employee assistance plan
• Disability insurance

Pay

$23 - $25 / hour

At Fletcher Jones Motorcars, we attract, nurture, and retain the most talented people in the industry by providing the highest quality work environment where productivity, creativity, and personal and professional growth can flourish. We believe our team sits behind the wheel of the Fletcher Jones brand that drives our company toward success.