HR and Safety Administrative Coordinator

Manpower, Inc.; Collinsville (OK); On-site; USD 28,000 - 40,000; Full time

Job summary

ManpowerGroup is seeking an HR & Safety Administrative Coordinator to join our in-office team in Oklahoma. The role supports HR and Safety operations, handling onboarding, records, training coordination, and safety compliance while delivering excellent customer service.

You will use Paycom for records, schedule interviews, manage files, and assist with contractor permits and COIs, ensuring accuracy and confidentiality in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Administrative/HR/office support experience.
• Strong computer skills incl. Excel, Word, Outlook.
• Ability to learn new software and support employees.
• Excellent customer service, communication, interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Maintain confidentiality with professionalism and discretion.
• Self-motivated, dependable, and safety-conscious.

Responsibilities

• Support onboarding, orientation preparation, and new hire processing.
• Schedule candidate interviews.
• Maintain employee and candidate records in Paycom.
• Assist with employee uniform, badging, and contractor work permit programs.
• Manage personnel files and ensure accurate recordkeeping.
• Track contractor COIs and related documentation.
• Support the Safety Management System and training records.
• Assist with contractor work permits and system setup.
• Maintain electronic records, databases, and compliance documentation.
• Perform data entry, reporting, and system updates.
• Support production asset management system administration.

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Paycom

Job description

HR & Safety Administrative Coordinator

$25.00
8am-5pm
In-office role

We are seeking a customer-focused Administrative Coordinator to support both Human Resources and Safety operations. This highly visible role interacts with employees, candidates, contractors, and vendors daily, making it ideal for someone who enjoys helping people while keeping processes organized and compliant.

Key Responsibilities

HR Administration

• Support onboarding, orientation preparation, and new hire processing
• Schedule candidate interviews
• Maintain employee and candidate records in Paycom
• Assist with employee uniform, badging, and contractor work permit programs
• Manage personnel files and ensure accurate recordkeeping
• Track contractor COIs and related documentation

Safety Administration

• Support the Safety Management System
• Coordinate employee safety training records and compliance activities
• Assist with contractor work permits and system setup
• Maintain electronic records, databases, and compliance documentation
• Perform data entry, reporting, and system updates
• Support production asset management system administration

Qualifications

• High school diploma or equivalent required
• Previous experience in administrative/HR/office support,
• Strong computer skills, including Microsoft Excel, Word, and Outlook
• Ability to learn new software systems and support employees in using them
• Excellent customer service, communication, and interpersonal skills
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Ability to maintain confidential information with professionalism and discretion
• Self-motivated, dependable, and committed to workplace safety

About ManpowerGroup, Parent Company of: Manpower, Experis and Talent Solutions

Manpower® is a global leader in contingent staffing and permanent resourcing, providing companies with strategic and operational flexibility and creating talent at scale. Our specialized recruiting teams assess and guide talent into meaningful, sustainable employment, while our PowerSuite technology enables deeper insight and smarter matching, helping candidates find opportunities that align with their strengths, experience, and career goals.

In this constantly shifting world, our flexible workforce solutions provide companies with the business agility needed to succeed. Manpower is part of the ManpowerGroup® (NYSE: MAN) family of brands, which also includes Experis and Talent Solutions. For more information about Manpower, follow us on LinkedIn, Facebook, X and Instagram.