HR and Payroll Clerk

willow tree post acute; Topeka (KS); On-site; USD 42,000 - 62,000; Full time

Job summary

Willow Tree Post Acute is seeking an HR and Payroll Clerk to join our team in Topeka. The role supports full-cycle HR activities and payroll administration in a skilled nursing environment, ensuring accuracy and regulatory compliance while fostering a compassionate workplace.

We base pay on experience and seek candidates with healthcare HR and payroll exposure. You will collaborate with leaders to improve processes and contribute to high-quality resident care and staff support.

Qualifications

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• 2+ years of HR and/or payroll experience (healthcare or long-term care experience preferred).
• Experience with payroll software and timekeeping systems.

Responsibilities

• Full-cycle recruitment for nursing, clinical, and support staff.
• Coordinate onboarding, orientation, and background checks.
• Maintain employee personnel files and ensure regulatory compliance.
• Administer employee benefits including health insurance, PTO, and retirement plans.
• Track licenses and certifications for nursing staff.
• Assist with employee relations and disciplinary documentation.
• Ensure compliance with labor laws, wage regulations, and long-term care requirements.
• Support audits and surveys (state health department inspections).
• Maintain OSHA and workplace safety documentation.

Skills

HR processes

Payroll coordination

Regulatory compliance

Education

Associate’s degree in HR/Business

Bachelor’s degree in HR/Business (preferred)

Tools

Payroll software

Timekeeping systems

Job description

Looking for a n HR and Payroll Clerk to join our Team!

We are currently seeking a caring and dynamic HR and Payroll Clerk who are looking for an opportunity to share your skills and experience with the best rehabilitation team. You will work in a skilled nursing environment making a tremendous difference in the lives of our staff that provide amazing care to our residents. If you have a true passion for fostering a true team dynamic, and if you meet our qualifications, we want to talk with you.

Why Join Us?
We believe our team is the foundation of exceptional care. We are proud to foster a workplace culture built on compassion, respect, and professional growth. Whether you're providing direct care or supporting our operations, your contributions are deeply valued and make a lasting impact on the lives of our residents and their families.

Pay Based on experience.

HR and Payroll Clerk Responsibilities:

Human Resources

• Manage full-cycle recruitment for nursing, clinical, and support staff
• Coordinate onboarding, orientation, and background checks
• Maintain employee personnel files and ensure regulatory compliance
• Administer employee benefits, including health insurance, PTO, and retirement plans
• Track licenses and certifications for nursing staff
• Assist with employee relations matters and disciplinary documentation
• Ensure compliance with labor laws, wage regulations, and long‑term care requirements
• Support audits and surveys (e.g., state health department inspections)
• Maintain OSHA and workplace safety documentation

Payroll Administration

• Process bi-weekly or semi-monthly payroll accurately and on time
• Maintain timekeeping systems and verify hours worked
• Calculate overtime, shift differentials, and holiday pay
• Ensure proper wage calculations in accordance with federal and state laws
• Manage payroll deductions, garnishments, and benefit contributions
• Reconcile payroll reports and resolve discrepancies
• Prepare payroll-related reports for management
• Coordinate with accounting for tax filings and reporting

Compliance & Reporting

• Ensure compliance with:
  • Federal and state labor laws
  • FLSA regulations
  • Healthcare staffing requirements
  • HIPAA confidentiality standards
• Assist with workers’ compensation claims and unemployment claims
• Maintain accurate records for audits and regulatory reviews

Qualifications

Education & Experience:

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• 2+ years of HR and/or payroll experience (healthcare or long-term care experience preferred)
• Experience with payroll software and timekeeping systems

Preferred Qualifications

• Experience in a nursing home, assisted living, or healthcare setting
• Knowledge of long-term care staffing regulations
• HR certification (SHRM-CP, PHR) preferred

Affirmative Action Statement
We are an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. We actively seek to recruit, hire, and promote individuals from all backgrounds, including but not limited to women, minorities, individuals with disabilities, protected veterans, and members of the LGBTQ+ community. We are proud to be an affirmative action employer and encourage all qualified candidates to apply.

Reasonable Accommodation Statement
Consistent with the Americans with Disabilities Act (ADA) and Colorado Anti-Discrimination Act, it is the policy of the facility to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Administrator.