HR and Office Coordinator

CSPDC; Staunton (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

CSPDC is seeking a full-time Office & HR Coordinator to support staff across the organization, focusing on office management, HR, finance, procurement, and program administration in Staunton, VA.

The role covers meeting coordination, communications, data reporting, and records, with opportunities to support CSPDC programs in economic development, environmental services, housing, transit, and more.

Qualifications

• Bachelor’s Degree and 1–3 years of experience.
• Excellent organization and attention to detail.
• Confidential handling of personnel, financial, and personal information.
• Ability to manage multiple projects simultaneously.
• Strong written and verbal communication skills.
• Experience with WordPress, Paylocity or similar HR software, and AI platforms.

Responsibilities

• Provide office management support including supply management and IT coordination.
• Assist with routine HR, finance, and procurement activities.
• Coordinate meetings, trainings and events, and take minutes.
• Identify new technologies to boost efficiency of office tasks.
• Support organization-wide communications, including websites and reports.
• Assist with record-keeping and grant/project administration.
• Prepare data and reports and maintain contact lists.
• Prepare and edit key documents and presentations.

Skills

Office management

Human Resources

Procurement

Meeting coordination

Communications

Record-keeping

MS Office

Education

Bachelor's Degree

Tools

WordPress

Paylocity

AI platforms

Job description

The full-time Office & HR Coordinator supports CSPDC staff and programs organization-wide, with a concentration on office management, human resources, finance and procurement, meeting scheduling and organizing, communications, and record-keeping. Additional time will focus on administrative support for CSPDC programs in economic development, environmental services, housing and community health, and transit/transportation.

Principal Duties and Responsibilities

• Provides office management support, including supply management and ordering, IT coordination, building maintenance coordination, and managing correspondence
• Assists with routine human resources, finance, and procurement activities
• Helps coordinate and organize meetings, trainings, and events, to include taking meeting minutes (occasional evening meetings)
• Identifies new technologies to improve efficiency and effectiveness of routine office activities
• Supports office-wide and program-specific communications, including websites and reports
• Assists with record-keeping
• Supports grant/project administration
• Helps prepare and submit required data and reports
• Maintains organization-wide and group-specific contact lists
• Prepares, proofreads and/or edits key documents, correspondence, and presentations
• Performs other duties as assigned

Qualifications

• Any combination of education and experience equivalent to a Bachelor’s Degree and 1-3 years of experience
• Excellent organization and attention to detail
• Human Resources experience is strongly preferred
• Adherence to confidentiality of personnel, financial, and personal information
• Ability to prioritize and effectively manage multiple projects simultaneously
• Ability to maintain effective relationships with co-workers and partner organizations
• Ability to work as a member of a team but also independently
• Ability to be flexible when needed, and develop creative solutions to problems
• Strong analytical, writing, and communication skills
• Computer proficiency and experience with Microsoft Office products
• Experience with WordPress, Paylocity or similar people management software, and AI platforms

For more information about CSPDC and what we do, please see our company profile page or visit our website at cspdc.org.