Human Resource Coordinator

Woodwell Climate Research Center; Falmouth (MA); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Generous benefits package

Work-life balance

Job summary

Woodwell Climate Research Center in Falmouth, Massachusetts, is seeking a Human Resources Coordinator to provide essential support in employee administration and initiatives. This full-time position includes managing employee requests, coordinating onboarding, and planning events to ensure a supportive workplace culture.

The ideal candidate will have at least 2 years of experience and a relevant degree. The annual salary ranges from $45,000 to $55,000. Woodwell offers a generous benefits package, fostering a healthy work-life balance.

Qualifications

• Minimum 2+ years of professional administrative experience.
• Proficient in communication skills (verbal, written, and interpersonal).
• Ability to be onsite five days a week.

Responsibilities

• Manage employee change form requests and track completion.
• Coordinate new hire onboarding and assist with talent acquisition.
• Plan and execute events both virtual and onsite.

Skills

Professional administrative support experience within human resources or office administration

Proficient with Adobe Acrobat and Google Workspace

Excellent communication skills

Ability to manage sensitive and confidential situations

Excellent organizational skills and attention to detail

Experience using ADP modules

Project management or administrative tools like Asana

Education

Bachelor's degree or equivalent

Tools

ADP

Jotform

Google Workspace

Job description

Overview

Our People & Culture (P&C) department is focused on providing people‑centric support to the organization, and its most valuable resource: the staff that make our mission possible. The Human Resources Coordinator will play a vital role in ensuring we continue to encourage, support, and retain our employees. You will serve as a resource to staff and management by proactively providing a broad range of administrative services to ensure efficient and seamless administration and coordination of daily operations of the P&C department, projects, programs, initiatives, and activities.

Responsibilities

• Manage employee change form requests, track completion and corresponding employee letters.
• Track and manage fixed‑term end dates of employees across the center for extensions or offboarding.
• Draft regular P&C reports such as Woodwell Weekly updates, staff meeting updates, and quarterly President's report.
• Manage P&C surveys and forms within the center.
• Maintain accurate and up‑to‑date P&C files, records, and documentation; while ensuring the integrity and confidentiality of the information.
• Perform periodic audits of P&C files, benefits enrollments, and electronic records to ensure that all required documents are collected and filed.
• Coordinate and assist with new hire onboarding, employment eligibility verification (e.g., I‑9s), and other orientation tasks across departments.
• Assist with talent acquisition process (e.g., scheduling, drafting offer letters, greeting candidates, etc.) throughout the new hire process (approximately 25% of time).
• Plan and execute events, both virtual and onsite (Benefits Open Enrollment, Organization‑wide Meetings, and Other Events as needed).
• Act as a first response to employee questions about standard policies, benefits, leaves, hiring processes, etc.; referring complex questions to appropriate P&C team members.
• Provide support for benefits onboarding and open enrollment, leaves, COBRA and offboarding.
• Assist with invoicing for benefits, wellness, employee recognition, and engagement.
• Assist with the management of the P&C team platforms, applications, and tools such as Concur, Google Workspace, Jotform, Learning Management System and ADP.
• Perform other duties as assigned.

Required Knowledge, Skills, and Abilities

• Professional administrative support experience within human resources or office administration.
• Proficient with Adobe Acrobat, Google Workspace (or Microsoft Office Suite), including strong slides or PowerPoint.
• Excellent communication skills (verbal, written, and interpersonal).
• Ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Experience using ADP modules (payroll, recruiting, onboarding, etc.).
• Applicant Tracking Systems (ATS) a plus.
• Project management or administrative tools such as Asana or Jotform a plus.
• Ability to be onsite five days a week.

Qualifications

• Minimum 2+ years of professional administrative experience.
• Bachelor's degree or equivalent.

Classification & Compensation

This is a full‑time, hourly, nonexempt position. The annual salary range is $45,000-$55,000, dependent on qualifications and experience. Woodwell offers a generous benefits package and work‑life balance.

Desired Start Date: July - August 2026.