HR and Office Assistant - Part Time

211 Big Bend, Inc.; Tallahassee (FL); On-site; USD 35,000 - 45,000; Part time

Benefits offered by this job

Collaborative work environment

Professional development opportunities

Job summary

A community service organization in Tallahassee is seeking an HR and Office Assistant to support human resources, office administration, and payroll functions. The ideal candidate will have a strong background in office administration or human resources, strong organizational skills, and proficiency in Microsoft Office. This part-time role involves maintaining HR records, assisting with recruitment, and managing payroll inquiries. Join a collaborative team dedicated to making a positive impact in the community.

Qualifications

• At least three years of office administration experience or two years of human resources experience preferred.
• Strong organizational and time management skills are essential.
• Proficiency in Microsoft Office and experience with HRIS/payroll systems are a plus.

Responsibilities

• Maintain HR files and respond to HR-related inquiries.
• Assist with recruitment and hiring process, including job postings.
• Process payroll and handle benefits-related inquiries.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Detail-oriented

Proficiency in Microsoft Office

Education

Associate's degree in a related field

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

We are seeking a highly organized, self-motivated HR and Office Assistant to support human resources, office administration, and payroll functions. This role is vital in ensuring smooth day-to-day operations and maintaining compliance with HR policies. The ideal candidate thrives in a fast-paced environment, can manage multiple priorities, and is proactive in problem-solving. This position is part time.

Primary Responsibilities

Human Resources Support

• Maintain accurate and up-to-date HR files, records, and documentation related to personnel, hiring, and separations.
• Respond to HR-related inquiries, including benefits, policies, and hiring processes
• Ensure compliance with payroll, HR policies, and labor laws
• Conduct new hire onboarding and orientation
• Assist with employee offboarding and terminations
• Assist in updating job descriptions and managing employee records
• Organize and support employee events, meetings, and training sessions
• Monitor and track required employee training and certifications
• Assist with annual HR audits and compliance reporting

Recruitment & Hiring Support

• Post job openings on job boards, university sites, and community resources
• Assist with screening applications and scheduling interviews
• Coordinate background checks and reference verifications
• Maintain applicant tracking and hiring documentation

Payroll & Benefits Administration

• Work with Payroll Company to ensure smooth processing of pay
• Assist with open enrollment, benefits communication, and compliance
• Address payroll and benefits-related inquiries from employees

Office Administration & Executive Support

• Provide administrative support to the President/CEO, Directors and Business Office
• Pick up and distribute mail and ensure timely correspondence
• Maintain office supply inventory and place orders as needed
• Develop and maintain standard operating procedures for office and facility management
• Support agency meetings, training sessions, and professional development activities
• Provide occasional assistance to other staff as needed

Professional Development

• Develop a thorough understanding of 211 Big Bend's programs and services
• Attend relevant training, workshops, and HR professional development sessions

Why Join Us?

211 Big Bend offers a collaborative and mission-driven work environment where your contributions will directly impact the organization and the community. This is an opportunity to grow your HR and administrative skills while working with a passionate team dedicated to making a difference.

Requirements

Minimum Qualifications

• Education: Associate's degree in a related field required (bachelor's degree preferred); equivalent experience will be considered
• Experience: At least three years of office administration experience or two years of human resources experience preferred
• Skills & Competencies:
• Strong organizational and time management skills
• Ability to work independently, take initiative, and complete projects efficiently
• Excellent written and verbal communication skills
• Detail-oriented with strong proofreading and accuracy skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and HRIS/payroll systems experience a plus
• Experience handling confidential and sensitive information with discretion
• Ability to work collaboratively with staff, board members, and volunteers