HR Administrator

US Lawns

Roanoke (VA)

On-site

USD 36,000 - 48,000

Full time

13 days ago

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Benefits offered by this job

Health Insurance

Health Savings Account

Wellness Program

401(k) Retirement Plan

Disability Insurance

Dental

Life Insurance

Cancer Protection Insurance

MASA Medical Transport Solutions

Direct Deposit

Job summary

Southern Team is seeking an HR Administrator to support onboarding, I-9 compliance, background checks, and benefits enrollment. This entry-level role reports to the HR Manager and collaborates with the HR team to maintain confidential employee records.

You will handle daily administrative tasks, maintain personnel files, and assist with HR reporting while ensuring accuracy and compliance in a fast-paced office setting.

Qualifications

High school diploma or equivalent required.
Associate's degree in HR, Business Admin, or related field preferred.
Strong attention to detail on compliance docs (I-9s, background checks).
Discretion handling confidential information.
Proficient in Microsoft Office; familiarity with HRIS/ATS is a plus.

Responsibilities

Coordinate new hire onboarding paperwork and orientation scheduling.
Track pre-employment background checks and DMV checks.
Complete Form I-9 verification and maintain I-9 documentation.
Conduct periodic internal I-9 audits and address issues.
Assist with benefits open enrollment and enrollment forms.
Maintain confidential employee files and records.
Prepare monthly headcount and HR metrics reports.
Track PTO balances and flag discrepancies for HR Manager.
Respond to routine HR inquiries and escalate complex issues.
Support employment verifications, HRIS data entry, and file audits.

Skills

Attention to detail

Organizational skills

Microsoft Office

HRIS familiarity

Communication skills

Team player

Education

High school diploma or equivalent

Associate's degree in HR or Business Administration

Tools

HRIS systems

ATS familiarity

Job description

Job Description

The HR Administrator provides day-to-day administrative support to the Human Resources team, with a primary focus on new hire onboarding, background check and DMV processing, I-9 compliance, benefits enrollment support, and routine HR reporting.

This is an entry-level role, well suited to someone who is detail-oriented, organized, and eager to build a foundation in Human Resources. The HR Administrator works closely with the HR Manager and other HR team members and reports directly to the HR Manager.

Key Responsibilities

Coordinate the new hire onboarding process, including preparing offer paperwork, scheduling orientation, setting up personnel files, and ensuring a smooth first-day experience for new employees.
Initiate, track, and follow up on pre-employment background checks and motor vehicle record (DMV) checks; flag any results requiring HR Manager review.
Complete Form I-9 verification for new hires and maintain I-9 documentation in compliance with federal requirements.
Conduct periodic internal I-9 audits to identify and correct documentation errors or gaps, and support corrective action as needed.
Assist with monthly benefits open enrollment activities, including distributing enrollment materials, answering routine employee questions, and processing enrollment forms.
Scan, organize, and file employee documents and personnel records, maintaining accurate and confidential electronic and/or physical employee files.
Prepare the monthly headcount report and other routine HR metrics reporting as requested.
Help track and maintain records of employee Paid Time Off (PTO) requests, including verifying balances and flagging discrepancies for the HR Manager.
Respond to routine employee inquiries regarding HR policies, procedures, and paperwork, escalating more complex questions as appropriate.
Support other HR functions such as employment verifications, HRIS data entry, and file audits.
Maintain strict confidentiality of employee records and sensitive HR information at all times.
Perform other miscellaneous HR duties and administrative tasks as assigned.

Qualifications

High school diploma or equivalent required; Associate's degree in Human Resources, Business Administration, or related field preferred.
0-2 years of administrative or HR-related experience; internship or coursework in HR is a plus.
Strong attention to detail and accuracy, particularly with compliance-related documentation (I-9s, background checks).
Ability to handle confidential and sensitive information with discretion and professionalism.
Solid organizational and time-management skills, with the ability to manage multiple recurring tasks and deadlines.
Proficiency with Microsoft Office (Word, Excel, Outlook); familiarity with HRIS or applicant tracking systems is a plus.
Clear written and verbal communication skills.
Comfortable working both independently and as part of a team.

Working Conditions

Standard office environment; occasional need to lift or move boxes of files (up to 15-20 lbs).
Full-time schedule, Monday through Friday, standard business hours.

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, and skills required, and duties may change at the discretion of management.

Company Description

Since Southern Team opened our doors on October 3rd 1988, we've been fortunate to become one of the MOST successful automotive dealership groups in the state of Virginia. From our humble beginnings as a Hyundai dealership in Roanoke, VA (when most Americans didn't even know what a Hyundai was) to our new Hyundai, Nissan, Subaru, Volkswagen, and Prestige Collection. We even have a Nissan dealership in Christiansburg, VA and have grown to over 300 employees!

We would love to have you join us at any of our Southern Team locations! If you are interested in learning more about our various openings and upcoming job opportunities, please visit us at www.southernteamautomall.com or www.careers.hireology.com.

We are an Equal Opportunity Employer. All applicants will be considered without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identification, or any other protected characteristic.

Benefits