Payroll & Benefits Specialist: Compliance, Audits & Reporting

The Illinois Association of School Administrators; Calumet Park (IL); On-site; USD 65,000 - 75,000; Full time

Job summary

The Illinois Association of School Administrators in Illinois is seeking a detail-oriented payroll and HR administrator to manage district payroll, benefits, and personnel records. You will handle year-end reporting, W-2s, and confidentiality while supporting onboarding and HR processes.

Ideal candidates have 2+ years in payroll/HR within a school district, strong Excel skills, and familiarity with iVisions or Frontline.

Qualifications

• Associate's Degree required; Bachelor's Degree preferred in Human Resources, Business Administration, Accounting, or related field.
• Minimum of 2 years of payroll, human resources, or school district office experience preferred.
• Experience with school district payroll systems strongly preferred.
• Working knowledge of iVisions, BenefitSolver, and Frontline preferred.
• Strong proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to manage multiple tasks and meet deadlines with accuracy.
• Strong interpersonal and communication skills.
• Ability to maintain strict confidentiality.

Responsibilities

• Process and maintain accurate payroll records for all district employees.
• Compile payroll data including hours worked, leave time, taxes, insurance deductions, union dues, and wage adjustments.
• Review and audit payroll reports to ensure accuracy and compliance.
• Process employee payroll changes including salary adjustments, deductions, direct deposits, and benefit changes.
• Assist with year-end payroll processing and reporting, including W-2 preparation and reconciliation.
• Prepare payroll-related reports for administration, auditors, and state agencies.
• Maintain confidentiality of payroll and personnel information.
• Maintain and update employee personnel files and HR databases.
• Assist with onboarding, employment paperwork, and personnel transactions.
• Support benefits administration including enrollments, changes, and employee assistance.
• Respond to employee inquiries regarding payroll, benefits, leave, and personnel records.
• Maintain accurate records related to workers' compensation, leaves, and other employee matters.
• Prepare reports and documentation as requested by administration
• iVisions, Frontline, and Benefits systems compliance and audits support
• Assist with audits and reporting requirements.
• Perform other duties as assigned by the CSBO, HR Director or Administration.

Skills

Payroll processing

HR administration

Data analysis

Communication

Confidentiality

Education

Associate's Degree

Bachelor's Degree preferred

Tools

iVisions

BenefitSolver

Frontline

Microsoft Excel

Job description

The Illinois Association of School Administrators in Illinois is seeking a detail-oriented payroll and HR administrator to manage district payroll, benefits, and personnel records. You will handle year-end reporting, W-2s, and confidentiality while supporting onboarding and HR processes.

Ideal candidates have 2+ years in payroll/HR within a school district, strong Excel skills, and familiarity with iVisions or Frontline.