HR Administrative Specialist: Onboarding, Payroll & Records

Ultimate Staffing; Sacramento (CA); On-site; USD 32,000 - 39,000; Full time

Job summary

Ultimate Staffing is seeking a detail-oriented HR Assistant in Sacramento to support day-to-day HR operations. You will handle administrative tasks across recruiting, onboarding, benefits, recordkeeping, and employee support, while maintaining confidentiality and delivering excellent service.

The role emphasizes organization, effective communication, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of administrative, customer service, office support, payroll, or HR experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication; ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to the HR team.
• Assist with recruiting activities: posting jobs, scheduling interviews, communicating with candidates.
• Coordinate new hire paperwork and onboarding activities.
• Maintain employee records, personnel files, and HR databases.
• Assist with benefits enrollment and respond to routine inquiries.
• Prepare employment-related documents, letters, and reports.
• Process employment verifications and HR requests.
• Track employee training records and assist with coordination.
• Support payroll processing by entering changes and maintaining records.
• Monitor HR inbox and route requests to team members.
• Assist with filing, scanning, and record retention.
• Coordinate employee events, meetings, and recognition programs.
• Perform other administrative duties and special projects as needed.

Skills

Organizational skills

Verbal and written communication

Time management

Confidential information handling

Education

High school diploma or equivalent

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Ultimate Staffing is seeking a detail-oriented HR Assistant in Sacramento to support day-to-day HR operations. You will handle administrative tasks across recruiting, onboarding, benefits, recordkeeping, and employee support, while maintaining confidentiality and delivering excellent service.

The role emphasizes organization, effective communication, and the ability to manage multiple priorities in a fast-paced environment.