Human Resources Administrative Assistant

Flo Recruit, Inc.; Sacramento (CA); Hybrid; USD 41,000 - 44,000; Full time

Benefits offered by this job

Health insurance

401(k) plan with firm contribution

Paid vacation and holidays

Hybrid schedule

Job summary

Downey Brand LLP is seeking an organized Human Resources Administrative Assistant to join our HR team in Sacramento. This hands-on role touches onboarding, compliance tracking, and employee support, offering exposure to a broad range of HR activities in a professional setting.

You will assist with orientation, maintain personnel files, process reimbursements, and support HR projects using HRIS tools. A strong attention to detail and confidentiality are essential.

Qualifications

• Strong written and verbal communication skills with excellent proofreading ability.
• Proficiency with Microsoft Office (Word, Excel, Outlook) in a Windows environment.
• Accurate typing and data entry.
• Ability to learn HR systems like applicant tracking, onboarding, and performance management platforms.

Responsibilities

• Assist with new hire orientation and onboarding.
• Maintain HR data and electronic personnel files.
• Process expense reimbursements and check requests.
• Track continuing education (MCLE) compliance for attorneys and paralegals.
• Support recruiting, performance management, and other HR projects using HRIS tools.
• Provide general administrative support to the HR team.

Skills

Strong communication

Organizational skills

Discretion & confidentiality

Attention to detail

Team-oriented

Proactive work ethic

Education

Associate’s degree or equivalent

Tools

Microsoft Office

Job description

Human Resources Administrative Assistant

HR Administrative Assistant

HR

About the Role

Downey Brand LLP is one of Northern California's largest and longest-established law firms,

with offices in Sacramento, San Francisco, and Stockton. Our Human Resources team supports attorneys and staff across the firm, and we are looking for an organized, detail-oriented Human Resources Administrative Assistant to join us.

This is a hands-on role that touches nearly every part of the HR function - onboarding,

compliance tracking, and employee support. It is a strong fit for someone who

wants to build broad HR experience in a professional, collegial environment.

What You'll Do

• Assist with new hire orientation and onboarding
• Maintain HR data and electronic personnel files
• Process expense reimbursements and check requests
• Track continuing education (MCLE) compliance for attorneys and paralegals
• Support recruiting, performance management, and other HR projects using the firm's HRIS tools
• Provide general administrative support to the Human Resources team

What We're Looking For

Required

• Strong written and verbal communication skills (including good knowledge of English language, grammar and spelling, as well as the ability to accurately proofread documents)
• Proficiency with Microsoft Office (Word, Excel, Outlook) in a Windows environment
• Accurate typing and data entry
• Ability to learn new systems quickly, including applicant tracking, onboarding, and performance management platforms
• High degree of discretion and the ability to maintain confidentiality with sensitive information
• Excellent organizational skills and attention to detail
• Positive, team-oriented attitude and strong work ethic

Preferred

• Two or more years of human resources or related administrative experience
• Associate’s degree or equivalent
• Prior law firm or professional services experience

What We Offer

• Competitive hourly pay with bonus opportunities
• Medical, dental, and vision insurance, with the firm covering 100% of employee premiums
• 401(k) plan with firm contribution
• Paid vacation and holidays
• Hybrid schedule with flexible hours

Pay: $30.00 - 32.00 per hour, depending on experience Job Type: Full-time, non-exempt (overtime-eligible) Schedule: Monday through Friday, 37.5 hours per week; flexible start and end times within core business hours Work Location: Hybrid - 3 days per week in our Sacramento office once fully trained

EOE