HR Administrative Specialist — Manufacturing

ARDEX Americas; Center Township, Northern (Beaver County, KY); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

PTO

Paid Holidays

Paid Parental Leave

401(k) with Company Match

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

AD&D Insurance

Wellness Programs

Telehealth

Employee Assistance Program

Tuition Assistance

Gym Memberships

Job summary

ARDEX Americas is expanding its Human Resources team and seeking a Human Resources Administrative Assistant to support the HR and plant operations in Center Township, PA. This full-time role involves maintaining employee records, preparing HR documents, coordinating meetings, onboarding, payroll support, and benefits inquiries.

The ideal candidate will have administrative experience, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• Previous administrative experience required; HR experience preferred.
• Experience in a manufacturing, distribution, or operational environment preferred.
• Strong customer service skills and ability to interact professionally with employees at all levels.
• Excellent written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Strong recordkeeping, data entry, and document management capabilities.
• Strong proficiency with Microsoft Office, including Word, Outlook, Excel, and Teams.
• Experience with HRIS systems is a plus.
• Demonstrates ARDEX Values: Fuel Passion, Drive Innovation, Embody Integrity, Embrace Responsibility, and Build Belonging

Responsibilities

• Maintain accurate and confidential personnel files, records, forms, reports, and other documentation in the HRIS (Paylocity) and other company systems.
• Prepare HR correspondence, reports, spreadsheets, presentations, and other documents.
• Assist with employee file audits, data gathering and special projects.
• Coordinate meetings, training sessions, conference rooms, calendars, and other activities.
• Assist with employee communications, surveys, Lunch & Learn programs, recognition initiatives, wellness activities, service awards, company events, plant events and other recognition items.
• Prepare routine termination documentation and support administrative aspects of employee separations.
• Assist with unemployment documentation and other HR administrative requests.
• Maintain federal and state employment postings.
• Provide backup support to recruitment activities, including interview scheduling and onboarding documentation.
• Support additional HR projects as assigned.
• Serve as a friendly and professional point of contact for employee questions regarding benefits information, attendance, PTO, documentation, and employee programs. Direct employees to the appropriate HR team member or plant leader when additional support is needed.
• Support payroll and attendance administration, including timekeeping reviews and routine payroll documentation.
• Coordinate temporary staffing administrative activities, including agency communications, onboarding paperwork, and orientation schedules.
• Assist with workers' compensation, safety, OSHA, and other plant-related documentation.
• Assist with new employee orientation and onboarding activities. Track and coordinate new employee follow-up activities.
• Coordinate plant training schedules and maintain training and certification records.
• Distribute employee-related items including uniforms, identification materials, and other employee resources.
• Assist with plant communications by preparing and distributing notices and information.
• Maintain accurate employee files and required HR documentation.
• Maintain confidentiality and discretion when handling employee information and personnel matters.
• Provide administrative support to plant leadership

Skills

Administrative Experience

HRIS systems

Microsoft Office

Customer Service

Communication

Data Entry

Organizational Skills

Onboarding

Payroll support

Attention to detail

Education

High School Diploma

Associates in HR or related

HR Certification

Tools

Paylocity

Microsoft Teams

Excel

Word

Outlook

Job description

ARDEX Americas is expanding its Human Resources team and seeking a Human Resources Administrative Assistant to support the HR and plant operations in Center Township, PA. This full-time role involves maintaining employee records, preparing HR documents, coordinating meetings, onboarding, payroll support, and benefits inquiries.

The ideal candidate will have administrative experience, strong organizational skills, and proficiency with Microsoft Office.